Accounts Payable/Administrative Coordinator

Job Description As the Accounts Payable/Administrative Coordinator, no two days are exactly the same, that’s part of what makes this role so rewarding. You might begin your morning processing invoices, spend part of your day answering phones, greeting visitors, or preparing homeowner correspondence, and then return to accounts payable tasks. You’ll work in our comfortable, climate-controlled office during standard business hours, in a busy and collaborative environment where teamwork drives results. The role involves occasional light activity, such as lifting up to 15 pounds or moving around the office as needed. It’s a dynamic workplace where variety and interaction make each day both productive and engaging. Accounts Payable (Your Primary Focus - 60%)Process high-volume invoices quickly and accurately Manage trade partner relationships - W-9s, insurance, lien waivers Handle fast-pay invoices and tight payment deadlines Prepare loan draws and maintain Positive Pay register Process 1099s and manage rental property accounting Research and resolve vendor inquiries Administrative Support (Keeping Things Moving - 40%)Be the friendly voice answering all incoming calls Greet and assist office visitors professionally Process all incoming/outgoing mail and packages Send homeowner letters within 48-hour deadlines Order office supplies and maintain equipment Handle utility transfers, travel arrangements, and email coordination Keep reception and common areas looking sharp The Balancing ActRead the room and prioritize on the fly Switch between AP and admin duties smoothly throughout the day Back up team members across different office functions Stay organized when juggling competing priorities RequirementsRequired:Experience in accounts payable AND/OR administrative roles (or quick learner willing to master both) Exceptional organizational skills - you can juggle without dropping balls Sharp attention to detail for both numbers and communication Professional phone manner and warm customer service skills Ability to shift gears quickly as priorities change Comfortable with accounting software and Microsoft Office Thrives in varietyPreferred:Construction or homebuilding industry experience Knowledge of lien waivers, construction draws, and trade partner management Front desk or reception experience Your Work Style:Variety energizes you - you love using different skills throughout the day You can read the room and adjust priorities naturally You're equally comfortable with spreadsheets and greeting visitors Company DescriptionFor over half a century, the Rolwes family name has ranked among the most respected in the St. Louis homebuilding industry, beginning with Grandfather Henry and followed by Father Edward.At Rolwes Company, we're not just building homes but crafting the backdrop for life's most precious moments. As a revered leader in the new home construction industry, our mission extends beyond constructing quality homes — it's about creating communities and fostering lasting relationships. Our dedication to excellence and innovation has reinforced our reputation as the go-to for homebuyers seeking the perfect blend of comfort, style, and sustainability.In addition, our culture celebrates our team's hard work and dedication through quarterly happy hours, social events, and more. We believe in improving lives through building exceptional homes and cherishing the journey together.Become a part of our winning team!Company DescriptionFor over half a century, the Rolwes family name has ranked among the most respected in the St. Louis homebuilding industry, beginning with Grandfather Henry and followed by Father Edward. At Rolwes Company, we're not just building homes but crafting the backdrop for life's most precious moments. As a revered leader in the new home construction industry, our mission extends beyond constructing quality homes — it's about creating communities and fostering lasting relationships. Our dedication to excellence and innovation has reinforced our reputation as the go-to for homebuyers seeking the perfect blend of comfort, style, and sustainability. In addition, our culture celebrates our team's hard work and dedication through quarterly happy hours, social events, and more. We believe in improving lives through building exceptional homes and cherishing the journey together. Become a part of our winning team!