Catering & Events Supervisor

Catering & Events CoordinatorThe Catering & Events Coordinator supports the Catering & Events department in the planning and execution of weddings, corporate groups, incentive trips, and private dining experiences. This role works closely with the Assistant Director of Catering & Events and Event Managers to ensure seamless communication, detailed event planning, and flawless on-site execution during peak season. Event Planning & Support: Assist with planning and coordination of weddings, corporate retreats, social gatherings, and any Independently manage select events and private dining programs from turnover to execution as assigned by Director of Catering Respond to client inquiries and assist with planning communications both independently and in absence of team members Prepare banquet event orders, timelines, diagrams, resumes, and other planning documents Coordinate and attend menu tastings and site visits Maintain accurate client records and event details utilizing software like Delphi, Opera, TeamUp, etc Act as a liaison between various departments and third party vendors, ensuring seamless communication and coordination Assist with daily BEO distribution and weekly resume distribution to ensure smooth communication between departments Run important weekly reports to share event mapping with all departments Conduct site visits with clients to showcase event spaces and discuss specific requirements. Onsite support for high-touch events and groups or in team member absence Qualifications: Exceptional ability to communicate clearly and with confidence with guests and team members at all levels. Previous experience in luxury hospitality and events Editing skills with impeccable attention to detail. Ability to multi-task and coordinate multiple projects at once. Ability to remain flexible with work assignments. Ability to work flexible hours, including weekends when needed Computer proficiency and experience with: Microsoft Office, Word, Excel. Experience with Opera, Delphi and Prismm is a plus. Ability to professionally represent the resort and interact with guests, vendors, and team members in a polished, responsible way Our Property: Only 35 minutes from Salt Lake City Airport, The Lodge at Blue Sky, Auberge Collection is a luxurious contemporary mountain retreat located in Park City, Utah's Wasatch Mountain Range. Set on 4,000 private acres surrounded by dramatic soaring peaks, high alpine fields, lush hillsides and a spring-fed creek, the 46-room resort invites guests to reconnect with the natural environment in understated elegance, with organic architecture that showcases the majesty of the land. Amenities include a collection of immersive outdoor adventures, including hiking, fly fishing, clay shooting, horseback riding and heli-skiing. The Lodge's restaurant, YUTA, helmed by Executive Chef Guillermo Tellez, serves cuisine created with ingredients sourced from an onsite organic farm. Deeply restorative treatments at The Edge complement Blue Sky's active outdoor adventures. Experiential opportunities exclusive to Blue Sky include learning about the artisanal whiskey-making at the on-site High West Whiskey distillery, hands-on horsemanship at the 30,000-square-foot indoor equestrian center and up-close animal encounters at Saving Gracie horse rescue sanctuary. About Auberge Collection: Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world's most desirable destinations. Equal Opportunity Employer: Blue Sky is an Equal Opportunity Employer, M/F/D/V. The Lodge at Blue Sky provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Lodge at Blue Sky complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.