Clerk, HIM

Job DetailsDescription Reviews and maintains all patients’ medical records.Making daily rounds - pick up records from Inpatient and Outpatient areasEnsure that all discharged records are accounted forScan and index documents into patient’s medical chart in a systematic order. Ensure that each section of the EMR is maintained in a neat, organized, readable format. This should be done within 24-48 hours of receipt in the HIM departmentEnsure the process of accurate scanning and archiving as outlined in daily work routineAccurate index entry and verification of the correct naming convention formatInspect scanning equipment and report supplies/parts needed for maintenanceVerify correct patient, correct account and proper document typeDetermine any corrections that are needed, included but not limited to proper rearrangement, relocation of incorrectly filed documents and replacement of documents deemed to be of unacceptable qualityPrivacy/Security-ensures that the information stored in a health record is protected from unauthorized alteration, damage and loss. HIM staff is responsible for completing requests from the following requestors: government agencies, insurance carriers, other providers, patients (personal representatives), and attorneys. Assist with incoming mail sorting and delivery within the HIM departmentEnsure that all release of information requests are in compliance with federal, HIPAA and State regulatory requirementsFax all record requests to appropriate facilityReview each authorization for completeness using 10 point verification processMay charge and collect costs incurred when releasing patient information, such as copying, postage, etcFollow policy responding to subpoenas and court orders Coordinates storage of all medical records.Maintain control over records and information throughout their entire process while in medical recordsRecall archived records from off-site storage vendor per provider or ROI vendor requestsCommunicate with external vendor in a positive, proactive and responsive mannerMaintain records in compliance with the latest record retention and destruction requirementsMonitor the number of record requests receivedCommunicate retrieval issues from off-site vendorsUtilize online web portal from off-site vendorsMonitor shred container utilization in assigned area Performs other duties as assigned.