Hospitality Assistant

Our client, a highly regarded global law firm, is seeking aHospitality Assistantin their Santa Monica office .This is a unique opportunity to provide top-tier support to attorneys, professional staff, and high-profile clients, ensuring a seamless and professional workplace experience. This role will be on-site Key Responsibilities: Manage conference room scheduling, prepare, clean, and stock kitchens, conference rooms, and multi-purpose spaces for meetings and events, including refreshments and meals. Confirm reservations, assist with last-minute A/V requests, and manage visitor postings in the firm portal. Accept and route deliveries appropriately. Reconcile catering invoices, submit for approval, and maintain accurate billing records. Prepare signage for conference rooms and visiting office assignments. Greet process servers and follow firm protocols regarding subpoenas. Act as a first responder for onsite emergencies as part of the firms emergency response plan. Provide backup support for other Facilities team members and assist with other tasks as assigned. Skills & Qualifications: Bachelors degree preferred. 2+ years of reception or hospitality experience in a professional service or hospitality environment, law firm or restaurant catering experience a plus. Exceptional attention to detail, organization, and ability to multitask in a fast-paced, deadline-driven environment. Superior customer service and communication skills, with professionalism, diplomacy, and tact under pressure. Proficiency in MS Office and conference room scheduling software (e.g., EMS). Ability to work flexible hours, including occasional early mornings, evenings, or weekends. Ability to work collaboratively and contribute to a positive, team-oriented environment.