Administrative Coordinator

Description Fleet Support Specialist The Waldinger Corporation | Des Moines, IA About the role At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function - bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track. What you'll own Fleet Administration: Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals. Record Keeping: Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation. Preventative Maintenance & Safety: Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols. Vendor & Request Coordination: Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member - prioritizing urgent needs. Account Reconciliation & Reporting: Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight. What you bring Experience in fleet administration, operations coordination, or a related field Strong attention to detail and comfort managing multiple priorities at once Familiarity with fleet management systems, DOT regulations, or compliance documentation a plus Intermediate Excel skills a plus - comfortable with things like pivot tables, filters, and formulas to manage and report on data Clear communicator who follows through and keeps stakeholders informed What you get Health, dental & vision insurance 401k with company match & profit-sharing Tuition reimbursement Continuing education & advancement opportunities Paid holidays & vacation Wellness plan & lifestyle spending account Health club reimbursement Life, AD&D & prepaid legal The Waldinger Corporation is an Equal Opportunity Employer, including disability/veterans. E-Verify participant. Share Apply Now