Accounts Payable Specialist

Job Title: Accounts Payable SpecialistDuty Days: 240Pay Grade: N08Starting Salary : $ 167.93/ dayPrimary PurposeResponsible for reviewing and processing all payments to vendors in a timely and accurate manner for all district obligations following all district financial policies, procedures and contractual requirements according to Local, State (TEA) and Federal (IRS) guidelines.Qualifications Education:High school diploma or GEDTASBO certification a plusExperienceTwo years accounts payable experience or prior school district experience preferredMajor Responsibilities And DutiesResponsible for reviewing and processing accounts payable documents/information purchase orders, vendor bills/receipts, department budget data.Maintains financial information, files and records (i.e. copies of paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.Responsible for reconciling vendor accounts, analyzing statements and correspondences and coming up with solutions to resolve issues.Assists other staff/outside parties regarding procedures and/or program requirements for the purpose of providing support for completing and processing transactions, identifying appropriate action and/or complying with established financial procedures.Review and process for payment travel advances/reimbursements for adherence to government and district rules and regulations. Assist the budget holders with reconciling their encumbrances in preparation of year end budget and audit.Responsible for scanning invoices, and all back up documentation into ERP system.Assists Accounting Leadership for the purpose of responding to questions regarding accounts payable and other data.Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing payment to vendors and employees.Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions.Responsible for contacting vendors of checks left outstanding over three years, voiding and reissuing when necessary. Requirement from state to send Outstanding Check List to the Texas Comptrollers’ Office each year.Interface with vendors, secretaries, bookkeepers, and district personnel to resolve vendor or expense related issues.Special Knowledge/Skills And Other FunctionsAccountability – Ability to accept responsibility and account for his/her actionsAccuracy – Ability to perform excellent data entry skills and import data files from other departments in order to work accurately, thoroughly and with awarenessCustomer Oriented – Ability to take care of and communicate with campuses, departments and vendors while following Federal, State, Local and District guidelines and procedures.Friendly – Ability to exhibit a cheerful demeanor toward othersKnowledge – Familiar with school district processes and procedures including Accounts Payable and AccountingHonesty/Integrity – Ability to be truthful and be seen as credible in the workplaceInterpersonal – Ability to get along well with a variety of personalities and individualsLoyal – The trait of feeling a duty to the employerOrganized – Processing the trait of being organized or following a systematic method of performing a taskReliability – The trait of being dependable and trustworthyResponsible – Ability to be held accountable or answerable for one’s conductTime Management – Ability to utilize the available time to organize and complete work within given deadlines and juggle several tasks at once in a fast paced environmentFlexibility – Perform other duties as assignedEquipment UsedComputer, Microsoft Office system (Word, Excel, and PowerPoint), multi-function printer/fax machine, ten-key calculator, power file cabinet, telephone voice-mail, copier, scanner, check sealer and other office equipment and software.Working ConditionsMental Demands:Concentration; communicate verbally and electronically; interpretive skills; reasoning skills; understanding verbal instruction; analyzing; differentiating; memorizing; reading; coordinating; compiling; computing; instructing; and maintaining emotional control.Physical Demands/Environmental FactorsLight lifting; some eye strain due to continual work on computer; sitting; balancing; stooping; kneeling; reaching; repetitive hand motions; hearing; speech; driving (occasional trips to the campuses/departments)