Administrative Assistant

Administrative AssistantThe Administrative Assistant will play a key role in maintaining an organized, efficient, and welcoming work environment. Reporting to the General Manager, this role provides essential administrative and logistical support that enables the team to operate effectively and stay focused on priority initiatives.General Purpose: Responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities.Principle Accountabilities:Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.Composes and may initiate routine or non-routine correspondence and memoranda.Handles details of a highly confidential and critical nature.Organizes and maintains file system, and files correspondence and other records.Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.Arranges and coordinates travel schedules and reservations and coordinates related arrangements.Conducts research, and compiles and types statistical reports.Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.Operates a personal computer and uses appropriate software packages as needed.Prepares outgoing mail and correspondence, including e-mail and faxes.Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.Prepares reports and presentations as required. May prepare material for board meetings.Education: High school diploma or equivalent required. Associate's degree or relevant college coursework preferred.Key Skills & Competencies:Strong organizational and time?management skillsExcellent verbal and written communicationProficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)Ability to manage multiple tasks and priorities with accuracyCustomer?service mindset with professional, friendly demeanorStrong attention to detail and follow?throughComfort working in a fast?paced environmentAbility to maintain confidentiality and handle sensitive informationProblem?solving skills and willingness to be proactiveWhat you'll receive for the great work you provide:Full range of medical, dental, and vision plansLife InsuranceShort-term and Long-term DisabilityMatching 401(k) ContributionsVacation and Paid Sick TimeTuition ReimbursementFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).