Office Administrator

About Central Mass EMS Corp. We are a quasi-governmental agency and 501 (c)(3) non-profit organization, our goal is to foster improvement to and assure the availability of competent EMS services throughout the region. CMEMSC provides assistance and support to the Department of Public Health in a cooperative effort to coordinate, maintain, and improve the EMS system throughout Central Massachusetts. Responsibilities Manage invoicing, payments, and collections. Ensure accurate and timely processing of invoices and payments. Manage office supplies inventory and place orders when necessary Coordinate office activities and operations to secure efficiency and compliance with company policies Maintain accurate financial records and oversee general ledger functions. Reconcile accounts and prepare financial statements. Handle payroll processing and maintain employee records Maintain a clean and organized office environment Assist in event planning and coordination Provide clerical support such as data entry, filing, and document preparation Prepare all necessary documentation and reports for the end-of-year accounting and auditing process. Qualifications Proven experience as an Office Administrator, Office Assistant, or relevant role Knowledge of office management systems and procedures Excellent organizational and multitasking abilities Strong verbal and written communication skills Proficiency in MS Office (Word, Excel, Outlook) Familiarity with basic accounting principles Exceptional phone etiquette skills Experience with EMS is a plus Education Associate’s degree, or higher in business administration, accounting, finance, or related field preferred or equivalent experience. Job Type: Full-time Pay: $24.00 - $26.00 per hour Expected hours: 40 per week Experience: Microsoft Office: 1 year (Preferred) Administrative experience: 1 year (Required) Ability to Commute: Holden, MA 01520 (Required) Work Location: In person