Executive / Personal Assistant

EXECUTIVE / PERSONAL ASSISTANT (HYBRID – TAMPA)We’re looking for a highly organized, reliable Personal Assistant to support a high-producing life insurance agent with both business operations and day-to-day personal logistics.This role is ideal for someone who thrives in fast-paced environments, communicates well, stays on top of details, and can keep things moving without constant oversight.This is a hybrid role based in Tampa (33607), with a schedule that will vary depending on business needs and the agent’s calendar.Compensation & Structure$500–$800/week depending on experience and availabilityHybrid schedule (primarily in-office)Part-time or full-time consideredPosition will begin as a 1099 contractor role, with potential transition to a W-2 position after 90 days based on fit and business needAvailability during standard business hours is requiredCore ResponsibilitiesCalendar & SchedulingManage inbound leads and appointment schedulingConfirm, reschedule, and coordinate appointments via text, email, and phoneMaintain an organized, efficient calendar with minimal scheduling conflicts or downtimeClient & Application SupportTrack pending business, underwriting requirements, APS requests, and follow-upsCommunicate with clients regarding missing information and required documentsAssist in keeping applications and client files moving efficiently through the processAdministrative & Operational SupportOrganize digital files, records, and internal documentsManage and maintain email inboxes, including responding, flagging priorities, and organizing communicationsSupport day-to-day operational tasks as neededPersonal AssistanceSchedule personal appointments and reservationsAssist with errands, ordering, and coordination tasksHandle light travel planning including flights, hotels, and itinerariesWhat We’re Looking ForExtremely organized and detail-orientedStrong communication skills, especially via text and emailComfortable with technology, Google Calendar, spreadsheets, and basic admin systemsAble to work independently without constant micromanagementProfessional, reliable, and proactiveInsurance industry experience is preferred but not required