Document Coordinator

**Key Responsibilities** Gather, organize, copy, and distribute all required documentation for customer purchase orders. Coordinate documentation submittals in partnership with Project Managers to meet project and customer timelines. Maintain up-to-date document sources and ensure the latest revisions are available through various channels, including vendor websites, internal documentation libraries, and hard copy literature. Manage documentation workflows and tracking using Smartsheet and other internal systems. Review vendor submittals for completeness, compliance, and adherence to customer specifications. Manage Vendor Data Requirements Lists (VDRL / SDRL): track submittals, review cycles, comment resolution, and on-time approvals. Serve as a liaison between customers, vendors, and internal teams to ensure all documentation requirements are met efficiently and accurately.Qualifications Associate degree with 2+ years of experience in area of responsibility, High school diploma or GED with 5-10 years of experience in area of responsibility. Proficiency with Microsoft office and collaboration tools (Word, Excel, PowerPoint, Outlook, Teams, Groups (SharePoint, OneDrive, OneNote). Experience with interface management software and Electronic Document Management Systems (EDMS). High attention to detail for managing, storing, and organizing large volumes of documentation. Experience with customer-driven documentation requirements (energy, industrial, EPC projects). Familiarity with VDRL/SDRL processes on multi-vendor projects. Understanding of document revision control, transmittals, and approval workflows. Experience working with expeditors, engineers, and suppliers.**Physical Demands** Frequently required to stand Frequently required to walk Continually required to sit Continually required to utilize hand and finger dexterity Occasionally balance, bend, stoop, kneel or crawl Continually required to talk or hear Continually utilize visual acuity to read technical information and/or use a keyboard Occasionally required to lift/push/carry items up to 25 pounds Occasionally work near moving mechanical parts Occasionally work around fumes, airborne particles, or toxic chemicals Occasionally exposure to outside weather conditions Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)**Work Environment**This role operates in a professional office environment. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.**The Perks of Working Here**FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include: Medical, Dental and Vision Insurance with multiple plan options Company-paid Life and Disability Insurance 401(k) with company match Health Savings and Flexible Spending Accounts Supplemental coverage (Accident, Critical Illness, Hospital Indemnity) Employee Assistance Program (includes 3 free counseling sessions) Identity Theft Protection at discounted rates*This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.**FloWorks is an equal opportunity employer and gives consideration for employment to qualified a plicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.*