Administrative Assistant

POSITION SUMMARY As a member of the Administrative Services team, an Administrative Assistant performs special projects and assists fellow teammates by handling work overflow. Administrative Assistants are assigned numerous tasks and are relied upon to produce excellent work quality. Administrative Assistants should promote a positive work environment and uphold a professional image for the firm. DUTIES & RESPONSIBILITIES Back-up for the Executive Assistant/Meeting Planner team Coordinates client meeting preparation and follow-up Initiates, prepares, collects meeting preparation materials and coordinates with lead EA Creates client meeting agendas and packets for lead EA Prepares client follow-up letters for lead EA Pulls financial reports electronically Prepares, prints, collates, scans and binds reports and deliverables Prepares, files and distributes follow up communication Assists Meeting Planners with Salesforce work and special project Performs general office duties Copies, prints, scans, faxes and mail/FedEx documents as requested Assists with filling and e-filing maintenance on team shared drive and LaserFische Manages contact database and upkeeps data in various systems Assists with reception coverage when needed Assists with business development activities when needed Handles supplying associate bios, company brochures, and preparing discussion guides for client prospects Researches prospects and companies as requested Follows new and existing approved policies and procedures Keeps EA informed of completed tasks Enters time accurately and on time in the TimeTracker system QUALIFICATIONS Associate degree in a business-related field or equivalent experience Excellent computer skills in Microsoft Word, Excel, PowerPoint and Outlook Ability to master telephone system and all basic office equipment Must have a professional demeanor with the utmost respect for confidential matters Must be able to work independently and in a team environment Must have excellent written and verbal communication skills with strong interpersonal skills Must be detail-oriented with excellent organizational skills Must have the ability to multi-task Must have the ability to work in a fast-paced environment Must have a strong work ethic with a positive attitude WORKING CONDITIONS Long periods of sitting and utilizing a computer 100% onsite Benefits 401k, Dental Insurance, Life Insurance, Medical Insurance, Vision Powered by ExactHire:pvomqj6nxeoj9yd4k20g