Office Coordinator

About CS Erickson At CS Erickson, we are redefining what the industry expects from a trade company by building a world-class, professional organization. We instill confidence in our customers by making every interaction insightful, proactive, and simple, offering solutions from electrical engineering to AV equipment and installation. More than just getting the job done, we take pride in going the extra mile on every project, ensuring expert craftsmanship and treating every facility as if it were our own. If you’re excited about joining a team that’s on a mission to push the boundaries of what’s possible in the trades, we have limited opportunities for select individuals. Our fast-paced, entrepreneurial culture rewards self-starters who want to contribute to an organization that’s leading the way in innovation, quality, and professionalism in the industry. About the role As a highly organized and resourceful Office Coordinator this position will support the administrative and day-to-day operations of our Austin, TX branch. The Office Coordinator will play a key role in keeping the office running smoothly, providing general administrative and technology support, assisting with invoicing, and helping with basic HR tasks. This position requires a motivated, detail-oriented individual who takes ownership of their work and enjoys being part of a growing team. What you'll do Provide general administrative support, including answering phones, handling office correspondence, and managing calendars. Assist with invoicing and data entry, ensuring accurate and timely processing of billing and paperwork. Provide onsite technology support with the guidance from IT department at our corporate office. Support basic HR tasks, such as: Scheduling interviews and coordinating communication with candidates. Assisting in new employee onboarding by preparing documentation and orientation materials. Helping with termination processes, including organizing exit paperwork. Manage office supplies and ensure the office environment is organized and well-stocked. Assist in maintaining and organizing files, both physical and digital, to ensure easy access and retrieval. Provide support to office leadership as needed, including scheduling meetings, preparing reports, and assisting with special projects. Act as the first point of contact for visitors and ensure a professional and welcoming office atmosphere. Work closely with the corporate office to support training, communication, cultural and marketing efforts. Maintain confidentiality when handling sensitive information related to HR and business operations. Qualifications Proven experience in office management, administrative support, or similar roles. Strong organizational skills with the ability to multitask and prioritize responsibilities. Excellent interpersonal and communication skills. High level of ownership and accountability, with a proactive, resourceful approach to problem-solving. Ability to work independently with minimal supervision while maintaining a team-oriented mindset. Servant leadership qualities, always willing to support the team and create a positive work environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with experience in HR and accounting software preferred Familiarity with basic invoicing and general accounting practices preferred. Familiarity with standard HR practices preferred. Winning Behaviors and Competencies Real-time Communication is key to success: We will communicate real-time to our team members and clients. Knowing our projects is key to success: Preplanning and continuous planning habits lead to success. We will preplan every project, every time, no exceptions. Responsiveness is key to our success: We will deliver on time on all commitments and approach every request with a sense of urgency. This is our differentiator. Accountability is key to our success: I have a clear understanding of what I am responsible for and will ensure I have enabled good routines and habits that ensure successful outcomes. We are professionals and will hold ourselves to the highest standards: The services and products we deliver will represent this belief. In return we will become role models for our youth, enhance our brand reputation and provide high value outcomes and exceptional experiences for our partners and clients. CS Erickson is an equal opportunity employer CS Erickson extends equal employment opportunities to qualified applicants and employees regardless of an individual’s race, color, religion, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), disability, marital status, military service, height, weight, genetic information, or any other reason protected by law. Assistance CS Erickson is committed to working with and providing reasonable accommodation to applicants with disabilities. CS Erickson will not discriminate against any qualified individual who can perform the essential functions of the job with or without a reasonable accommodation.