Procurement and Contracts Specialist

About the RoleWe are seeking a detail-oriented and proactive Procurement & Contracts Specialist to join our team. This role is responsible for sourcing high-quality materials and services, supporting the management of competitive contracts, and ensuring timely, cost-effective purchasing to support our operational needs. As a subject matter expert, the role will lead and collaborate with business units in establishing quality improvements, process efficiencies, managing risks and maintaining positive relationships with stakeholders across Noble Panacea's global operations. This position reports to the Procurement & Contracts Manager.Key ResponsibilitiesSupport the procurement process, including sourcing, evaluating, and selecting suppliers based on quality, cost, and delivery performanceSupport the Procurement & Contracts Manager in commercial negotiations, pricing, terms, and contracts to secure the best valueCreate, process, and track purchase orders to ensure timely deliveryMonitor inventory levels and collaborate with internal teams to forecast demandConduct market research to identify cost-saving opportunities and mitigate supply risks and report findings to the Procurement DepartmentMaintain accurate supplier records, contracts, and performance metricsWork alongside the Operations Department to resolve issues related to delivery delays, quality discrepancies, or invoice mismatches to received materialEvaluate supplier performance regarding compliance with procurement policies and ethical standardsAct as a project manager to carry out the procurement process from start to finish using Monday.com softwarePerform periodic reporting to the Procurement & Contracts Manager and Director of Finance about sourcing progress, cost saving achieved, major procurement activities, risks and mitigation plansSupport departments in drafting request for proposals (RFPs), terms of reference, evaluation criteria, and sole-source justificationsSupport in evaluating current procurement processes, identifying gaps and implementing improvements to increase operational effectiveness and standardizationMaintain and optimize the company's Contract Lifecycle Management (CLM) systemAnalyze the financial aspects of bids and proposals throughout the procurement process to ensure cost-effectiveness and complianceCommunicate effectively with both technical and business stakeholders to drive clarity and alignmentRequirementsBachelor's degree in supply chain management, business administration, or related field5+ years of experience managing procurement processes, including strategic sourcing, RFP development, and vendor selection5+ years of experience managing SaaS contracts and vendor agreementsExperience with ERP or procurement software (SAP) or project management software (Monday.com)Advanced Microsoft Excel proficiencyExperience in the luxury sector (e.g., high-end skincare) is a plus, but not requiredProfessional certifications (CPSM, CPP, CSCP) are a plusSkillsAttention to detailStrong negotiation, communication, and analytical skillsVendor relationship managementCost analysis and budgetingStrong problem-solving to resolve procurement challenges efficiently and independentlyTrack record of cross-functional collaboration with legal, finance, and operations teamsAbility to prioritize and manage multiple procurement projects under tight deadlinesJ-18808-Ljbffr