Administrative Assistant

Job Title: Administrative Operations Assistance Basic Function: Provide administrative support to operations and human resources. Interfaces with managers, property managers, and vendors as needed. Assists with new startups, payroll, training, performance management and operational meetings. Major Responsibilities: · Handles office supplies, ordering, and stocking. Manages office daily operations. · Maintains management and employee contact list in coordination with operations and corporate office. · Maintains cell phones, mailing, and emergency lists, requested by operations team as necessary. · Monitors customer work order system, opens and closes them in a timely manner. Follow up with operations for any special request. · Performs administrative duties for operations, memos, letters, job schedules, reports, calendars, etc. · Open and closes job tickets as requested by managers in a weekly or monthly basis. · Assist with monthly periodic schedules based on specific building projects by site. · Completes application packages for new hires and submits it in timely manager to regional office. · Reviews operational binders on site to align with company requirements, Updates binders as needed. · Prepares multiple start-up items for new accounts (SDS books, Bloodborne Pathogen books, Operations Manuals, Logbooks, Labor Law posters, 1st aid kits), pictures and making employee’s ID. · Reviews employee benefit package and documentation. · Provides employee orientation to new employees with safety issues and employee policy manual training. Training occasionally monthly as needed at building sites/ campus. · Verifies and checks social security eligibility and conducts criminal background checks for new employees. · Assist preparing quarterly business reviews with regional office support. · Performs copying and scanning for HR as requested. · Enters inspections and creates reports from CompuClean / Smart Inspect based on performance management inspection reports, distribute materials for management team. · Personally participate in and promote the processes and programs of UG2 Performance Management System throughout the organization. · Performs other projects and duties as assigned, bilingual a must. Please call (540) 717 6760. Job Type: Full-time Pay: $22.00 - $23.00 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Work Location: In person