Administrative Coordinator 4

Salary $2,732.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 42/128889/AC4/08.05.26-AA Department DOTD-Engineering & Operations Division Section 42 Opening Date 08/05/2026 Closing Date 8/14/2026 11:59 PM Central About this Job Section 42/ Maintenance Systems Management 42/128889/AC4/08.05.26-AA At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. About this Position: Position functions as an Administrative Coordinator 4 within the Section 42 Central Repair Parts Stop serving all District 61 and State-wide Units including DOTD HQ Sections. Incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement an initiative in determining the approach/action to take in non-routine situations that may arise. Additionally, the Incumbent is required to possess the following specialized knowledge, skills, and abilities: Communication, Attention to Detail, Time Management, Inter-Personal, Adaptability, Flexibility, Problem Solving, Planning and Organization. Equipment used will include general office machines including but not limited to desktop computer, phone, and 10-key as well as two-way radio, personal computer, fax machine, postage machine, copier, and printers. Must be proficiently skilled with working knowledge of SAP, including but not limited to (Plant Maintenance: IW31-Work Order, IW21- Notification, IW42, IK11, IK12, IK17, KB2IN; Material Management: MIGO, MB52, MB21, ZL01269). Knowledge of Microsoft Office software is required. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions. Minimum Qualifications Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties: Managed SAP/LaGOV maintenance operations by creating and updating work orders, processing MIGO/IW21/IW31 transactions, tracking equipment repairs, auditing inventory, analyzing maintenance data, and ensuring accurate documentation, reporting, and cost allocation for shop operations. Coordinated parts procurement and inventory management by ordering approximately $500K annually in replacement parts for more than 800 vehicles and equipment assets, maintaining warehouse inventory, processing requisitions, researching contracts, and ensuring timely parts availability. Performed quality control and vendor coordination by inspecting incoming parts, verifying invoices and contract compliance, resolving discrepancies with vendors and warehouse personnel, and collaborating with supervisors and mechanics to support efficient maintenance operations. Position-Specific Details: Appointment Type: This position may be filled by probation, promotion or detail to special duty. Compensation: The starting hourly rate for an Administrative Coordinator 4 is $15.76. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information: For further information about this vacancy, contact: Tiaj Harris Equipment Superintendent (225) 935-0212 tiaj.harris@la.gov The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave – Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others