Administrative Coordinator - Cardiac Transplant

Administrative Coordinator - Adult Cardio Clinic(Default)Boston, MA, USAFull-timeCompany DescriptionIt takes a lot of very smart, hard-working and talented people to provide the level of care that we give to our patients. Tufts Medical Center is an internationally respected academic medical center and we pride ourselves not only on the sophistication of the care we deliver, but the compassionate way in which we provide it. And that starts with our employees.Job DescriptionUnder general supervision, this position provides administrative support for department heads and clinical service lines. The position works with multiple constituencies across the hospital and takes a lead role in managing the department/division’s administrative needs, including assisting callers, taking messages, managing calendars, placing purchasing orders and maintaining electronic filing systems. In this role, the Administrative Coordinator will also help to ensure smooth operations of our practices to improve the patient experience.PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:Provides administrative support to department/division chair/ chief and/or department directorAnswers phones, triages calls, responds to patient requests, takes messagesMaintains chair/chief/department director’s schedule, both clinical and administrativeSchedules and coordinates complex meetings and facilities, which may include travel arrangementsComposes and formats correspondence, reports and presentations; demonstrates a strong knowledge of Microsoft Office suiteCompletes general office and clerical work, including filing, mailing, correspondence, copying, ordering suppliesCoordinates and monitors credentialing and enrollment activity, as well as TUSM-related activity; provides regular updates to managersPerforms tasks core to the Practice Coordinator roleAssists with special department-wide projects and performance improvement initiativesHandles sensitive and confidential informationQualificationsJOB KNOWLEDGE AND SKILLS:Prior experience working in a clinic or hospital environment preferred. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocolsComputer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications. Ability to learn and use Tufts network programs required. Excellent communications skills, both oral and written. Strong interpersonal and organizational skills. Ability to maintain confidential medical information. EDUCATION:High School diploma, with specialized training in business office skills preferred. EXPERIENCE:2-5 years office experience. WORKING CONDITIONS/PHYSICAL DEMANDS:Normal office environment. Additional informationAll your information will be kept confidential according to EEO guidelines.AMERICANS WITH DISABILITIES STATEMENT:Must be able to perform all essential functions of this position with reasonable accommodation if disabled.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.COVID-19 POLICY:Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it.Pay Range:$24.65 - $30.82