Nutrition Center Coordinator/Administrative Assistant (Dudley)

Monday - Friday 8:00 AM to 2:30 PM - 30 hours per week. The basic function of the Nutrition Center Coordinator/Clerical Assistant is to be responsible for the day-to-day operation of meal site and supervision of volunteers. The Nutrition Center Coordinator/Clerical Assistant also provides administrative functions related to the Agency’s Nutrition Program and back-up for the Nutrition Administrative Assistant. Responsibilities include: Supervise home delivered meals. Maintain a list of driver substitutes and a driver schedule. Follow up on reports of issues or concerns regarding MOW consumers. Implement emergency procedures when necessary. Oversee and perform kitchen duties required from time of receiving meals to packaging of meals. This responsibility requires lifting to 40 pounds. Pass state mandated sanitation exam. Assure safety and cleanliness of site, including washing hands and wearing gloves, hats/hairnets, and aprons. Report complaints, incidents, errors, discrepancies, or inadequacies of food service and disposables, including poor temperatures and equipment failures. Order meals and monitor daily meal waste. Order supplies and maintain inventory. Establish sufficient substitute coordinator coverage and provide training. Recruit, train, supervise and schedule volunteers. When scheduled, take daily meal counts from Nutrition sites by phone and email. Send daily meal order to caterer by email when covering for Nutrition Administrative Assistant. Submit routine paperwork and complete weekly, monthly, and year-to-date reports for Coordinators within specified time frames. Enter all new volunteer information into volunteer database. Generate volunteer rosters. Maintain record keeping system including participant intakes, volunteer sign-in sheets, supply order forms and route sheets, volunteer registration forms and CORI forms. Provide coverage when Nutrition Administrative Assistant is absent. Perform other miscellaneous duties as assigned by Nutrition Director. Cover receptionist duties as scheduled. Maintain work areas in a neat and professional manner. Assume the responsibility to complete home delivered meal route when driver and substitute are unavailable. Essential Functions/Qualifications: Regular and reliable attendance. Proficient in Microsoft Office, including Excel, Word, Access, email. Ability to multitask and use critical thinking. Organizational and time management skills. Effective communication Meet deadlines in a timely fashion. Works as a member of a team. Accurate record keeping skills. Maintain Confidentiality. Attention to detail. General office procedures Physical Demands: Computer access. Must be able to sit for periods of time at computer. Must be able to carry or push items up to 40 pounds. Work Environment: Kitchen and office; driving (as needed) Job Type: Part-time Pay: $16.50 per hour Expected hours: 30 per week Benefits: Dental insurance Flexible spending account Health insurance Paid time off Retirement plan Vision insurance Schedule: Day shift Monday to Friday Work Location: In person