Administrative Assistant

Company Overview:Digital Cinema Distribution Coalition (DCDC) was formed by AMC Theatres, Cinemark Theatres, Regal Entertainment Group, Universal Pictures and Warner Bros. Entertainment to provide the industry with theatrical digital delivery services across North America through a specially created network of next-generation satellite and terrestrial distribution technologies. DCDC supports feature, promotional, pre-show and live content distribution into theaters. The Network is designed to ensure that audiences have the highest-quality entertainment experience, while exhibitors and content providers achieve a continuing, strategic, secure, and cost-effective distribution model that will stand the test of time.CineCert, a wholly owned subsidiary of DCDC, has provided software solutions and consulting services since 2005 to post-production companies, motion picture studios, cinema distribution networks, and other organizations that depend on the precise implementation of digital cinema and IMF technology. CineCert’s products are well known for their reliability and adaptability to both automated workflows and cloud-friendly applications. CineCert is based in Burbank, California.This position is primarily to support CineCert, while also providing administrative and operational support to DCDC as its parent company.Location: Los Angeles: Burbank and Brentwood CA (Hybrid – 4 days onsite/1 day remote, or alterable by the company at its discretion)Work Schedule: Monday–Friday, 8:30 AM–5:30 PM PT (excluding holidays)Reports to: Chief Technology Officer (CTO) and Vice President, Business Development – CineCertPosition: Senior Administrative AssistantThe Senior Administrative Assistant is a highly organized, detail-oriented role responsible for supporting the CineCert leadership team and broader organization, while also providing administrative coordination for DCDC initiatives as needed. This position plays a critical role in ensuring smooth daily operations, effective internal communication, and timely execution of administrative, licensing, and compliance-related activities.The ideal candidate is proactive, dependable, and comfortable working across teams in a small, fast-moving environment. Strong organizational skills, excellent communication, and consistent follow-through are essential for success in this role.Key Responsibilities:Executive & Team Support Provide administrative support to the CTO, VP of Business Development, and CineCert team. Manage calendars, schedule meetings, and coordinate appointments.  Prepare meeting agendas, initiate daily stand-up meetings, and track action items and follow-ups. Respond to general email inquiries, serve as a professional point of contact, and greet visitors as needed. Coordinate occasional travel logistics for CineCert staff, including flights, lodging, and transportation. Document, Licensing & Contract Management Traffic control of licensing agreements by shepherding documents through the process of creation, execution and final acceptance. Coordinate transmission of payment instructions to the finance team. Manage the filing and organization of signed legal documents, including processing completed DocuSign agreements into NetSuite and SharePoint (both CineCert and DCDC). Maintain accurate physical and electronic filing systems for contracts, licenses, and corporate records across CineCert and DCDC. Process all incoming and outgoing mail, including scanning and filing documents into NetSuite, DCDC Sharepoint, and Grant Thorton tax portals (GT portal for SUT, Sharepoint for property tax Communicate with tax entities/collectors about any outstanding tax balances and coordinate payment with relevant teams  Office Operations  Manage office supplies and coordinate maintenance as needed for CineCert. Support onboarding logistics for new employees, including scheduling and materials coordination. Assist with documenting and improving internal administrative processes.  Finance & Third-Party Coordination Liaise with third-party professional service providers, including CSC, Grant Thornton, and Singer Lewark, on business license renewals, sales and use tax filings, property tax filings, and income tax filings. Work alongside the finance team to ensure timely responses, document execution, mailing, and submission of required materials (data preparation handled by finance). Support the finance team with check processing in coordination with the Transaction Analyst. Track deadlines and ensure compliance-related activities are completed accurately and on time.  Education and/or Experience:High school diploma required; additional education preferred. 2–3 years of experience in an administrative assistant, executive assistant, or office operations role. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort working in browser-based systems such as NetSuite or similar platforms. Strong written and verbal communication skills; experience working with contracts or legal documentation is a plus. Highly organized with excellent time-management skills and the ability to prioritize competing deadlines. Detail-oriented, reliable, and comfortable handling confidential information. Able to work independently while collaborating effectively with internal teams and external partners. Compensation: This position offers a competitive base salary commensurate with experience, comprehensive benefits, and eligibility for a discretionary performance-based bonus.