Operations and Finance Coordinator

Operations And Finance CoordinatorThe Alliance for Decision Education (the Alliance) is a national nonprofit and field builder with the mission of improving lives by empowering K-12 students with essential skills and dispositions for making better decisions. Founded in 2014 and backed by experts in decision sciences, business, and educationincluding several Nobel laureatesthe Alliance believes that better decisions lead to better lives and a better society.As a field builder, the Alliance partners with teachers, academic and business leaders, families, and community members to raise awareness and lead the growing call to have Decision Education taught in schools across the country.The Alliance is committed to an inclusive, supportive, and collaborative culture. Our diverse team comprises educators, researchers, subject matter experts, and other professionals dedicated to our mission. We are proud to be an Equal Opportunity Employer.The Alliance offers a comprehensive total rewards package, inclusive of competitive compensation.Annual Salary:$19.00$24.00 per hour, commensurate with experience and qualifications*Benefits:Medical, dental, and vision insurance (100% employer paid)Basic life insurance and AD&D (100% employer paid)Long-term disability insurance (100% employer paid)Employee Assistance Program401(k) retirement plan with up to a 5% employer match (100% vested)Flexible Spending Accounts (healthcare and dependent care)Up to 20 days of Paid Time Off per calendar year (prorated the first year based on hire date)Unlimited paid sick timeHybrid work schedulePaid lunch stipend while working on-site*Salary range is a good-faith estimate based on external benchmarking and industry standards, and may vary based on qualifications and experience. Benefits are subject to change at the organization's discretion.The Operations and Finance Coordinator will provide administrative and clerical support across all departments and will support specific projects and initiatives. The position requires balancing on-site office coordination with providing remote support to distributed team members.This full-time, non-exempt role reports to the Accounting Senior Manager within the Operations Department, which is responsible for ensuring that the Alliance has the people, processes, and platforms to optimize organizational health and achieve our mission.This full-time role requires an 8-hour day and a 40-hour work week and is eligible for overtime pay.Candidates must reside in (or be willing to relocate to) the Greater Philadelphia region by the start date. Local team members are expected to follow a hybrid schedule, working on-site at our headquarters in Bala Cynwyd, PA, on Tuesdays and Wednesdays, with remote work permitted on Mondays, Thursdays, and Fridays. Occasional additional in-office days may be required.AdministrativeMaintain, organize, and order general office supplies and equipmentAssist with general office-related work (furniture/layout changes, making maintenance and repair requests, maintaining conference room technology and appearance, etc.)Provide technology support to employees (troubleshooting, equipment setup assistance)Receive, sort, and distribute the mail; copy, print, scan, and prepare documentsReview, proof, and format documents as requestedConduct research on various topics as requestedEnter data into Salesforce (Customer Relationship Management) and Wrike (Project Management System), and generate reports as requestedRespond to, or forward, inquiries as appropriateTake meeting notes to supplement AI notes as appropriate and follow up on action items until completedMaintain Standard Operating Procedures (SOPs) with an updated registry of all organization procedures and guidelines, and ensure annual review and revision of all SOPsEvents & Travel CoordinationAssist with planning and coordination of organizational events (internal and external)Assist with planning and coordination of conferences attended, sponsored, or presented at by staff or invited Alliance volunteersCoordinate travel arrangements for staffFinance & Bookkeeping SupportEnter invoices into QuickBooks and schedule payments through the online bill-pay systemCoordinate expense approval workflows/fulfillment and process reimbursement requestsCode and upload receipts for organizational credit card transactionsMaintain accurate financial records and support month-end processesOther accounting duties in coordination with the Accounting Senior ManagerCoordinate regular updating of various compliance and finance tracking schedulesMaintain contracts registryHuman ResourcesSupport employee onboarding, including: preparing new hire paperwork and tracking completion, coordinating tech and equipment setupSupport employee offboarding, including: coordinating tech and equipment returns, disabling access to relevant accountsSupport recruitment and hiring efforts, including: conducting phone screenings, scheduling interviews, assisting with candidate correspondence, office/bistro toursSupporting our employee engagement efforts, including coordinating cards and gifts, and event logistics as neededThese responsibilities may change or expand over time, consistent with the organization's needs and initiatives.Job QualificationsMinimum Requirements3+ years of experience as an Administrative and/or Executive Assistant (or equivalent role)Exceptional attention to detail and time-management skillsDemonstrated ability to organize, prioritize tasks, and meet deadlinesExcellent written and verbal communication skillsTechnologically proficient; experience with Google Workspace and/or Salesforce (or a similar CRM)Maintain strict confidentiality of financial and other sensitive informationBasic office technology experience, including working with multi-function printersAbility to lift and/or move boxes weighing up to 20 pounds occasionallyPreferred RequirementsExperience or strong interest in education and/or the nonprofit sectorExperience with troubleshooting technology; both hardware and softwareExperience with accounts payable or basic bookkeeping functionsExperience with event planning or travel coordinationAttributes We ValueWe are looking for someone who is:Responsible, diligent, and highly organizedResourceful, proactive, and flexiblePersonable, positive, and collaborativePassionate about our mission and reflects the Alliance's core values and standards:Humanism: valuing others as human beingsRationality: thinking and skills to help answer "What is true?" and "What to do?"Education: growth mindset; dedication to developing knowledge and skillsConscientiousness: diligent work ethic; professionalism; high-quality workInitiative: owners' and founders' mentality; leadership skillsMission Alignment: dedication to the organization's mission and goalsAdditional RequirementsSuccessful completion of the pre-employment screening process (reference check, criminal background check, social media check, and education verification)Ability to comply with all company policies and proceduresUnderstand and demonstrate safe work practices to ensure a safe work environmentPhysical and Environmental DemandsPrimarily desk-based work involving sitting at a workstation. Occasional walking, standing, or lifting/carrying up to 10 lbs. Constant hand/finger dexterity for typing, writing, or handling objects. Good vision and hearing are required for reading, computer work, and communication.The Alliance is committed to providing reasonable accommodations that enable individuals with disabilities to fulfill essential functions, including the use of assistive technologies, such as screen readers, captioning, amplified phones, and speech-to-text software.The position is based in the United States.The posted salary range represents our good-faith estimate and may vary based on candidate qualifications and experience. The salary and benefits mentioned are subject to revision at the company's discretion.The Alliance for Decision Education is an Equal Opportunity Employer