Equipment Maintenance & Parts Support Coordinator

Job Description:Key ResponsibilitiesParts & Inventory SupportMaintain accurate parts inventory through stocking, labeling, and organization Order routine parts and consumables, monitor stock levels, and coordinate with vendors Receive shipments, verify accuracy, and ensure proper documentation Build and maintain Preventive Maintenance (PM) parts kits with required components Process parts returns, warranty claims, and core exchanges Work Order & Maintenance CoordinationAssist in generating, updating, and closing work orders accurately and on time Ensure parts usage and labor are properly captured within work orders Track repair requests and prioritize based on urgency and operational impact Support PM planning by maintaining schedules aligned with equipment usage and shop capacity Systems, Data & Documentation (E360 Focus)Enter and maintain accurate equipment data in E360 system Update equipment meters to support PM and lifecycle tracking Scan, upload, and organize documents to ensure complete, accessible records Code maintenance invoices for approval and accurate accounting Generate basic reports on parts usage, maintenance activity, and costs Collaboration & Shop SupportWork closely with Shop Supervisor, Service Manager, and Parts leadership Serve as primary point of contact for parts and maintenance documentation Support mechanics by ensuring parts, information, and documentation are readily available Qualifications & SkillsStrong written and verbal communication skills High proficiency in Microsoft Excel (formulas, data management, reporting) Elevated comfort with computer systems; HCSS E360 experience strongly preferred Exceptional attention to detail for data entry, inventory tracking, and documentation Strong organizational skills with ability to manage multiple priorities Ability to work effectively in office and shop environments Willingness to become an E360 power user