Construction Billing Specialist

Why is This a Great Opportunity? Ownership of a Critical Business Function: In the construction industry, cash flow is thelifeblood of every project. In this role, you will be the driving force behind our financial pipeline,ensuring that complex project milestones translate accurately and efficiently into revenue. Collaborative and Dynamic Environment: You won’t just be sitting behind a screen crunchingnumbers. You will serve as the vital bridge between our field operations, project managers,executives, and external clients, giving you a comprehensive view of how our projects come to life. Professional Growth and Stability: We are a forward-thinking company with a robust pipeline ofdiverse projects. We highly value internal promotion and continuous learning, offering you a stablecareer path with ample opportunities to sharpen your specialized construction finance skills.Job Description:We are seeking a highly organized, communicative, and detail-oriented Construction BillingSpecialist to manage our end-to-end project billing process. You will be responsible for navigating theunique complexities of construction contracts, ensuring all progress billings, retention fees, andchange orders are processed accurately, timely, and in strict compliance with project specifications.Key Responsibilities: Progress Billings: Prepare, review, and submit monthly progress billings utilizing industry-standard formats (such as AIA G702/G703 forms) based on percentage-of-completion ormilestone schedules. Contract Administration: Review executed contracts and change orders to set up billingstructures accurately within our project management and accounting software. Lien Waiver Management: Collect, track, and issue conditional and unconditional lien waiversfor subcontractors and prime contracts to mitigate financial and legal risks. Cross-Functional Collaboration: Partner closely with Project Managers to review job costreports, track project budgets, resolve unbilled balances, and ensure accurate revenuerecognition. Discrepancy Resolution: Research and resolve complex billing variances, outstandingbalances, and client inquiries professionally to maintain excellent client relations andaccelerate payment cycles.Qualifications:We value a blend of specialized technical expertise, strong communication skills, and a proactiveapproach to problem-solving. If you have a deep understanding of construction financial workflowsand thrive in an organized, deadline-driven environment, we want to hear from you.Core Competencies & Experience: Construction Industry Expertise: Proven, hands-on billing experience specifically within theconstruction or commercial contracting sectors is required. Deep familiarity with construction-specific billing concepts like retention/retainage, schedule of values, and time & materials(T&M) is essential. AIA Billing Proficiency: Demonstrated experience preparing and processing AIAdocumentation (G702/G703) or highly similar specialized construction billing formats. Technical Savvy: Proficiency using specialized construction ERP or project managementsoftware (e.g., Sage 100/300, Viewpoint, Procore, QuickBooks Desktop for Construction, orsimilar) alongside intermediate to advanced Microsoft Excel skills. Attention to Detail: High level of accuracy in data entry and financial tracking, with the ability tospot discrepancies across complex multi-page contracts and spreadsheets. Communication & Collaboration: Excellent verbal and written communication skills, with aproven ability to confidently collaborate with project managers, subcontractors, and clientaccounting teams.#30921