Executive Assistant

Duties & Responsibilities:Newport Beach Law Firm looking for a stellar 2nd Executive/Personal Assistant to Managing Partner with the existing Executive Assistant, serving as a secondary point of coordination and backup to ensure a seamless coverage and timely execution of priorities. Duties & Responsibilities:Manage partner’s calendar, scheduling both business & personal mattersCoordinate travel accommodations: airfare, hotel lodging and vehicle transportationProcess business and personal expense reports on behalf of partnerTracking case time worked and submitting timeslips on a timely basisTake minutes and highly detailed notes during meetingsScreen and direct phone calls/emails, drafting/responding, and escalating as necessaryAct as point of contact among executives, clients, and external partners on behalf of partnerAd hoc responsibilities assigned by partner, including: hosting VIP clients, assisting with charity organization management & logistics, coordinating special eventsRun personal errands for partner and her family, assisting with non-business tasksRequired Skills:Excellent verbal and written communication skillsStrong work ethic and high-level attention to detailAbility to work in a fast-paced environment and exhibit outstanding time-management skillsExcellent interpersonal and client service skills, ability to effectively communicate with upper-level executives and external stakeholdersStrong organizational, analytical, and proactive problem-solving skillsMaintain professionalism, integrity, and confidentiality with all business & personal mattersMust be able to adhere to all internal firm policies and proceduresRequired Qualifications:Bachelor’s degreeMinimum 2 years of experience as an assistant for c-suite level executivesMicrosoft Office Suite: 4 years (emphasis on Outlook, Word, and Excel)Adobe Acrobat: 2 YearsAbility to work Monday - Friday (business hours of 9:00 AM - 5:30 PM) and be on-call during non-business hours as needed, including weekendsValid driver’s license with clean driving recordPhysical Demands: Sitting at desk, writing, typing, standing, moving, walking, bending reaching, lifting 25 lbsWe provide our employees with great benefits that feature employer paid medical insurance, dental insurance, vision insurance, life insurance, LTD insurance, 12 observed firm holidays, paid time off, paid sick leave, 401(k) retirement plan contribution and annual performance-based bonus. Additional office perks include: Bagel Mondays, a multitude of office snacks/beverages and catered lunch on Fridays.This job requires U.S. worker authorization. Must pass background check.Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftMonday to FridayOn callWeekends as neededEducation:Bachelor's (Required)Experience:Microsoft Outlook: 2 years (Preferred)License/Certification:Driver's License (Required)Ability to Commute:Newport Beach, CA 92660 (Required)Work Location: In person*Internal hire only, no agencies will be considered.