Accounting Supervisor, 211, Accounting

Job Title Supervises accounting staff to ensure accuracy of financial statements and journal entries. Reviews financial transactions and reporting for assigned funds and grants, trains employees, and liaises with other City departments to prepare budgets. Maintain accurate and current financial information for all City funds; prepare and report the financial condition of the City's Governmental, Proprietary, and Fiduciary Funds. Manage and invest the city's cash to maximize interest earnings while ensuring the preservation of capital and maintaining the investment sufficiently liquid to enable the City to meet all operating requirements. Essential Duties and Responsibilities The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Supervises, directs, and evaluates assigned staff. Supervisory functions include: makes hiring and termination decisions; prioritizes assignments and directs work; develops and oversees employee work schedules and approves time away from work; provides and/or facilitates employee training and development; approves/processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; determines or makes recommendations regarding new hire salaries and salary changes; and acts as liaison between employees and management. Reviews and finalizes account balances and creates year-end financial reports. Prepares journal entries and quarterly financial reports to reflect the correct assets, liabilities, revenues, and expenses for the month. Participates in grant reporting including submitting reimbursement requests, quarterly financial status reports, and other reporting requirements. Assists department personnel with questions regarding accounting, purchasing, payroll, cash receipts, and miscellaneous receivables. Review, analyze, correct if necessary, and update system generated journal entries for cash, revenues, and receivables on a daily basis. Analyze general ledger accounts and generate adjusting journal entries to record administrative fees between funds. Review and record charges for interdepartmental receivable. Review, verify, and approve accounting staff journal entries. Review and record interfund operating transfers between funds. Review and record payments for construction contract. Review and analyze expenditure related to grants. Develop spreadsheet and record amount due from other federal, state, and local agencies. Review grants and prepare final documents for grants that expire during the month. Review City Council agenda items and record proper action for items approved by City Council. Develop and maintain spreadsheet to distribute interest earnings for all funds based on average cash balances. Prepare monthly billings and progress reports for federal, state, and local agencies. Prepare monthly and quarterly reports for federal, state, and local grants. Generate and analyze Balance Sheet, Revenue Report and Expenditures Report to produce monthly and quarterly financial statements. Conduct performance evaluations and make recommendations regarding employee job performance. Conduct interviews for vacant positions in the Accounting Division and make recommendation to the Department Director. Supervise and provide the necessary training to the Accounting Division staff. Plan, Assign, and schedule work for accounting staff division. Work closely with the external auditors to ensure that the annual report is accurate and complete. Coordinate and update Statistical Section of the Annual Financial Report. Assist the budget officer in compiling budget; develop, review and make changes requested by budget officers until final summaries are presented to City Council. Assist in compiling all the information necessary to prepare the final report as well as implement new formats requested by the Government Finance Officers Association. Assists in maintaining good communication between staff, visitors and other business contacts. Must follow all rules of telephone courtesy in all telephone communications. Will be required to drive a City vehicle for city business use. Performs other duties as assigned. Competencies for Successful Performance of Job Duties Knowledge of: Modern office procedures and methods including computers and applicable software. English grammar, spelling, and punctuation. The principles and practices of employee supervision. Reporting requirements. Generally accepted accounting principles. Accounting system. Grant guidelines General accepted accounting principles, practices and procedures and of their applications to a variety of accounting transactions and problems. Governmental Accounting, Auditing, and Financial reporting Standards as published by the Governmental Accounting Standard Board. Computer software such as word processors and financial spreadsheets. General office procedures, practices, systems and equipment as applied to financial operations. Financial data bases and relevant computer applications. Skills and Abilities: Organization and time management Performing a variety of duties, often changing from one task to another of a different nature. Operating a personal computer, typewriter and calculator as needed. Effective communication, both orally and in writing. Establishing and maintaining effective working relationships. Meeting schedules and deadlines of the work. Maintaining the confidentiality of information and professional boundaries. Analyzing the data from the accounting system. Reviewing and providing revisions to financial reports. Analyzing financial reports. Preparing financial reports and statements in accordance with predetermined requirements. Maintaining good planning and organizational skills. Using computer hardware, various software programs and technologies, including word processing and spreadsheet programs. Speaking before public groups and making presentations. Giving directions to and gaining compliance from assigned staff. Performing strenuous and routine work. Maintaining a valid Texas Driver License and a good driving record. Maintaining harmonious and effective working relationships with other employees and responding to general public complaints. Projecting a positive and professional image of the City of Laredo. Complying with all City of Laredo's policies and procedures. Maintaining good health and physical condition sufficient to permit the full performance of the duties of the position. Work Environment/Conditions and Physical Demands Physical Effort Requirements Position will have the following exposures Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards. Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Work Environment Locations Position will require the employee to work in the following types of work environments Never Street environment (near moving traffic) Construction site Seldom Outdoor environment Confined space Warehouse environment Sometimes Vehicles Often Office or similar indoor environment Exposures Position will require the employee to be exposed to the following environmental elements Never Individuals with known violent backgrounds Extreme cold (below 32 degrees) Extreme heat (above 100 degrees) Communicable diseases Moving mechanical parts Fumes or airborne particles Toxic or caustic chemicals or substances Loud noises (85+ decibels such as heavy trucks, jack hammers, construction) Seldom