Program Management Specialist

EDUCATION (BL-EDUC-IUBLA)The Indiana University (IU) School of Education is known for preparing reflective, caring, and skilled educators who make a difference in the lives of their students in Indiana, throughout the United States, and around the world. Our graduates are regularly named the best teachers in the state for their innovative and creative approaches to educating students, and we prepare one third of the state's teachers. With 23 Indiana Teacher of the Year recipients, 197 Lilly Endowment fellowship winners, and nationally ranked online professional development and degree programs, the School of Education is a leader in the field and has a tremendous impact on education in the state.Join us! We believe in the power of education, and the work we do here is changing lives in schools and communities throughout the state, the country and the world.This position serves as the department administrator for the office of Undergraduate and Teacher Education.Department Specific ResponsibilitiesProvides office management for the Office of Undergraduate and Teacher Education supports a number of functions including academic advising, recruitment and scholarships, accreditation and licensing, career connections, clinical experiences, transition to teaching, records and reporting, the INSPIRE Living Learning Center, Global Gateway for Teachers and Global and International Engagement offices).Assists the Executive Director and Associate Dean in processing graduate student and hourly employee appointment paperwork.Supervises front desk personnel and manages all hourly and work study appointments and schedules.Track and manages budgets for numerous offices within the suite, including travel.Manages all undergraduate student events by coordinating budgets, schedules and all event planning. Ensures events meet budget targets and event mission.Assists office with migration to cloud-based data management and retains project/office management documentation for the office.General ResponsibilitiesCollaborates with team members to develop program objectives and create policies to meet them.Coordinates program operation with all collaborative units.Monitors progress and maintains all necessary data bases.Actively recruits program participants and researches new venues and methods of recruitment.May provide guidance to support and temporary staff and coordinates workflow for the program.Researches available grants and assists creating funding proposals that further advance support of the program.Writes grant reports.Administers program budgets.Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequiredBachelor's degree.SkillsRequiredProficient communication skills.Maintains a high degree of professionalism.Demonstrates time management and priority setting skills.Demonstrates a high commitment to quality.Possesses flexibility to work in a fast paced, dynamic environment.Seeks to acquire knowledge in area of specialty.This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.For full-time staff employees, Indiana University offers a wide array of benefits including:Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP)Learn more about our benefits by reviewing the IU Benefit Programs Brochure.Career Level: CoreFLSA: ExemptJob Function: General AdministrationJob Family: Program ManagementClick here to learn more about Indiana University's Job Framework.This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Request SupportTelephone: 812-856-1234