Regional Administrative Assistant - Delray Beach, FL

Req175702Position PurposeThe HDIS Regional Administrative Assistant is responsible for all administrative functions related to the branch by supporting both the Sales and Installation teams. The Regional Administrative Assistant operates as an internal support resource that helps manage general inquiries, assets, and paperwork related to branch operations. This position meets and exceeds performance metrics relating to timely completion of paperwork, event planning, and effective management of branch assets. This position reports directly to the Field Services Director.Key Responsibilities30% - Assist with onboarding - Verify new hire paperwork, process I-9s, order new hire equipment, maintain background renewals, complete inquiries for internal partners, and assist other branches when necessary creating PowerPoint presentations.40% - Support Development - Assist, train, and support development of part-time administration assistants. Support general office management, answer, and direct incoming calls, maintain and process incoming emails expeditiously, oversee branch voice mail, manage truck fleet questions and paperwork. 30% - Support Leader - Support Field Services Director by making domestic/international travel arrangements, scheduling/coordinating meetings and conferences, manage calendars, create PowerPoint presentations.Direct Manager/Direct ReportsThis position reports to Field Services DirectorThis position has 0 Direct ReportsTravel RequirementsTypically requires overnight travel 5% to 20% of the time.Physical RequirementsMost of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.Working ConditionsLocated in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.Minimum QualificationsMust be eighteen years of age or older.Must be legally permitted to work in the United States.Preferred QualificationsKnowledge or experience in the home improvement industryPrevious administrative professional experienceMinimum EducationThe knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.Preferred EducationHigh school diploma or GEDMinimum Years Of Work Experience1Preferred Years Of Work Experience1Minimum Leadership ExperienceNonePreferred Leadership ExperienceNoneCertificationsNoneCompetenciesAction OrientedOptimizes Work ProcessesCommunicates EffectivelyCustomer FocusPC skills, knowledge, and proficiency in Microsoft Office toolsExcellent communication skills, both written and verbalStrong attention to detailAbility to problem solve with successOrganization and time management skills with strong ability to handle multiple requests simultaneously