Vice President of Finance & Operations

The OpportunityEdVoice and EdVoice Institute are entering a pivotal stage of growth and impact. With an ambitious long-term policy agenda designed to help transform California’s education system by 2040, the organization is building the operational, financial, and administrative infrastructure needed to sustain our momentum and scale.EdVoice and EdVoice Institute are seeking a Vice President of Finance & Operations (VPFO) to serve as a core strategic leader, optimizing resources, architecting internal systems, and developing the teams that will support the organization’s next chapter of growth. This position sits at the intersection of three key functions: finance, operations, and people systems. It brings strategy, execution, and organizational stewardship together in service of the mission.Reporting to the CEO, this leader will serve as a trusted thought partner and organizational backbone, partnering across teams to strengthen decision-making, build operational effectiveness, and uphold strong governance. They will be energized by a day spent moving between a strategic planning discussion that strengthens team alignment, the details of a financial audit, a compliance review, and an employee performance conversation. The ideal candidate is forward-looking, moving fluidly between the big picture and the details while taking initiative to create the conditions for teams to execute day-to-day with excellence. This is a meaningful opportunity to help shape an organization dedicated to ensuring every student in California has access to the high-quality education they deserve.Essential ResponsibilitiesFinance, Compliance & Strategic Planning (40%)Partner closely with the CEO and executive leadership team to develop and implement a long-term financial strategy that strengthens organizational sustainability, supports growth, and advances the mission of EdVoice and EdVoice InstituteManage organization-wide financial planning, including budgeting, forecasting, scenario planning, and cash flow management, proactively identifying opportunities, tradeoffs, and financial risks that inform strategic decision-makingOversee all accounting and finance functions, including monthly close, GAAP-compliant financial reporting, cross-entity accounting, treasury management, and audit preparation across the 501(c)(3), 501(c)(4), and PAC structuresCoordinate organizational treasury functions, including cash forecasting, liquidity planning, banking relationships, reserves management, and oversight of investment and operating accountsCreate strong financial controls, accounting policies, cost allocation methodologies, and reporting systems that ensure accuracy, transparency, and regulatory compliance in accordance with IRS codes, FPPC regulations, and applicable lobbying and campaign finance requirementsTranslate complex financial information into clear reports, dashboards, projections, and recommendations that equip leadership, the board, and key stakeholders to make informed decisions around planning, prioritization, and long-term sustainabilityCultivate relationships with external financial partners, auditors, legal counsel, and consultants to ensure accurate reporting, responsible stewardship of resources, and operational excellence across all entitiesOperations, Systems & Risk Management (30%)Drive the development and continuous improvement of operational systems, infrastructure, and workflows that strengthen organizational effectiveness, support growth, and enable seamless coordination across EdVoice and EdVoice InstituteOversee organizational administration, including vendor oversight, coordination with legal counsel, contract management, corporate compliance documentation, and facilities managementPartner with department leads to assess operational needs, address challenges, and equip teams with the systems, resources, and tools needed to execute effectivelyManage IT systems, infrastructure, and vendor relationships, keeping organizational technology reliable, secure, and responsive to evolving operational needsDirect organizational risk management, including identifying and mitigating operational, legal, and compliance risks and maintaining appropriate controls and safeguardsEstablish and codify operational processes, documentation, and knowledge management systems that drive consistency, scalability, and institutional continuityIdentify opportunities to streamline operations and enhance productivity by modernizing workflows through the implementation of technology, automation, and artificial intelligence toolsHuman Resources & Talent Infrastructure (15%)Oversee all human resources functions across the full employee lifecycle, including compensation and benefits, employee relations, compliance, leave administration, and record keeping, ensuring clear and effective systems that meet staff and organizational needsDesign and implement talent strategies and processes to strengthen employee engagement, drive retention, and create a positive workplace experience, utilizing key people metrics and workforce analysis to inform decision-makingDevelop and maintain employee policies, internal guidance, and organizational documentation, including the employee handbook and related systems, keeping practices compliant and people-centeredArchitect and lead performance management processes that improve staff performance and foster accountability, including goal-setting, feedback practices, review cycles, and manager coachingFacilitate learning and development across the organization, coordinating trainings and workshops that advance staff skills and leadership capacitySpearhead employee engagement and culture-building initiatives, including team meetings, retreats, and activities that increase collaboration, connection, and team effectivenessTeam Leadership & Organizational Effectiveness (15%)Build and lead a high-performing operations team, setting a clear vision for what excellent finance and operations looks like at EdVoice, and developing the people, practices, and structures needed to deliver on that visionWork alongside the CEO and leadership team to advance strategic planning and goal setting, translating organizational priorities into coordinated execution plans and measurable outcomes across EdVoice and EdVoice InstituteSteward organizational change across finance, operations, and people functions by anticipating shifts in ways of working, modeling adaptive practices, and supporting staff through transitions with hands-on coachingEstablish operational workflows, progress monitoring practices, and communication rhythms that strengthen transparency, align staff around strategic initiatives, and support collaboration across all entitiesIdeal Candidate Profile10+ years of experience in finance, operations, human resources, business management, or related leadership roles, managing complex organizational functions in entrepreneurial and fast-paced environments5+ years of experience leading and developing high-performing teams, establishing clear systems and expectations, and supporting staff growth and accountabilityStrong knowledge of nonprofit accounting principles and GAAP, including budgeting, accrual accounting, audit management, financial controls, and multi-entity financial operationsStrategic yet hands-on leader who can balance big-picture thinking with strong execution in ambiguous and evolving environmentsProven success building and improving operational systems, workflows, and processes that strengthen organizational effectiveness and support growthSkilled in project and operations management, with the ability to manage multiple priorities and move complex work forward with efficiency and attention to detailEntrepreneurial and solutions-oriented, with a track record of taking initiative and adapting quickly as organizational needs shiftExcellent communication and relationship-building skills, maintaining discretion while fostering trust and strong collaboration across teamsDeep commitment to diversity, equity, inclusion, and anti-racism, with a strong understanding of the systemic inequities impacting students, families, and communitiesExperience leading operations, strategy, or finance within education nonprofits, preferredFamiliarity with IRS, FPPC, and multi-entity nonprofit compliance requirements (including 501(c)(3), 501(c)(4), and PAC structures), preferredProficient in Microsoft Office, Google Workspace, HR and finance management systems, and operational tools that support planning and collaborationBachelor's degree required; advanced degree in business administration, finance, organizational leadership, or related field preferredApplication and Hiring ProcessWe are excited to review your application! To apply, please submit your resume to resumes@leveledtalent.com. Applications will be considered on a rolling basis, so it is in the candidates’ best interest to apply as soon as possible. Please note: Only applicants who submit materials through our search partner Leveled Talent will be considered.Compensation and BenefitsThe compensation range is $180k - $200k, commensurate with experience. Benefits include:Health, dental, and vision insurance for the employee, spouse, and eligible dependents13 days of paid time off (PTO), 12 paid holidays, winter break from December 25th–31st, plus sick daysFully vested employer 1:1 match of employee 401(k) contributions up to 4%Reimbursement of up to $500 for a remote workspace and up to $750 for a cell phone (in accordance with organizational policy), and a $90/month technology stipendThis is a full-time position based in California. EdVoice currently operates remotely, with approximately 5% travel expected for team and partner meetings across the state. Our organization is likely transitioning to a hybrid work model by the end of 2026, so candidates should be located within driving distance of our Sacramento or Los Angeles office and able to work in person 2–3 days per week.