Legal Assistant (Private Wealth)

Beacon Hill Legal is hiring a Legal Assistant (Private Wealth) to support attorneys within a sophisticated private wealth practice. This position is based in Phoenix, AZ and follows a hybrid schedule (4 days onsite, 1 day remote). This is an excellent opportunity for a motivated legal professional seeking a long-term role with room for growth in a collaborative, high-performing environment.Beacon Hill Legal partners with organizations that value teamwork, collaboration, client service, and innovation. We are committed to fostering inclusive, engaged team cultures where professionals are supported, valued, and empowered to do their best work.Position OverviewThe Legal Assistant (Private Wealth) provides high-level administrative and practice support to attorneys in a private wealth practice group. This role serves as a primary point of contact for assigned attorneys and works closely within a team-based support model, sharing workflow and assisting with overflow as needed. Success in this role requires strong organizational skills, attention to detail, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesCoordinate and manage workflow for assigned attorneys, including delegating tasks to appropriate teams and ensuring follow-up and quality controlPrepare, revise, transcribe, and proofread legal documents with accuracy while meeting deadlinesAssist with calendar management, meeting coordination, and travel arrangements, including preparing itinerariesSupport accounting and billing-related administrative functions, including client billing coordination, fee arrangement tracking, and matter budget monitoringProcess new client and matter intake, including conflict checks and file openingsReview, route, and prepare incoming and outgoing mail, faxes, and related materials, ensuring all attachments and enclosures are completeMaintain attorney contacts and track CLE requirements and professional membershipsCollaborate effectively within a team environment, participating in regular team meetings and sharing best practices and training insightsUtilize team-based software to track and manage workflowProvide private wealth-specific support, including e-filing, calendaring, document edits, and pleadingsOperate standard office equipment and maintain confidentiality in all mattersRemain composed under pressure and respond professionally to high-volume workload demandsPerform additional duties as assignedMinimum QualificationsHigh school diploma or GED3+ years of legal administrative or legal assistant experienceStrong customer service and client communication skillsExcellent organizational and time management abilitiesAbility to work independently and collaboratively in a team environmentMinimum typing speed of 60 wpmProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Proficiency in Adobe AcrobatPreferred QualificationsAssociate degree or higher3+ years of experience supporting a private wealth or trusts and estates practicePrevious transcription experience1+ years of experience supporting high-level executives or senior professionalsExperience managing complex and high-volume executive calendarsStrong process and information management skills Desired Skills and ExperienceMinimum QualificationsHigh school diploma or GED3-5 years of legal administrative or legal assistant experienceStrong customer service and client communication skillsExcellent organizational and time management abilitiesAbility to work independently and collaboratively in a team environmentMinimum typing speed of 60 wpmProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Proficiency in Adobe AcrobatPreferred QualificationsAssociate degree or higher3-5 years of experience supporting a private wealth or trusts and estates practicePrevious transcription experience1-3 years of experience supporting high-level executives or senior professionalsExperience managing complex and high-volume executive calendarsStrong process and information management skillsBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)