Administrative Associate II

Posting DetailsPosting DetailsPosting Number S15252P Working Title Administrative Associate II Department FACS-Fam & Cons Sci About the University of GeorgiaChartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule InformationMonday-Friday, 8am-5pmAdvertised Salary $35,031-$45,540 Posting Date 06/05/2026 Open until filled Yes Closing Date Proposed Starting Date 07/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy StatementThe University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).USG Core Values StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.Position InformationClassification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum QualificationsHigh school diploma or equivalent and 2 years of related experiencePreferred SummaryPreferred Qualifications Position SummaryThis position provides primary administrative support to Family and Consumer Sciences (FACS) Extension Faculty and serves as the central point of contact for faculty and staff in the Hoke Smith Annex. Responsibilities include managing financial transactions, coordinating travel, coordinating events such as workshops and conferences, and supporting special projects through media design and resource management. This role also oversees office operations, including supply inventory, website and listserv maintenance, and scheduling shared spaces. Additionally, this position facilitates communication and service requests while collaborating on facility upkeep. Strong customer service skills and professionalism are essential due to frequent interaction with faculty, staff, students, and Extension personnel.Knowledge, Skills, Abilities And/or CompetenciesFamiliarity and/or the ability to quickly learn UGA Financial Management System, UGA@Work, UGAMart, GAIL, web software (Expression Engine), and Microsoft Windows-based applications such as Word, Excel, and Outlook, Adobe Acrobat Professional, Adobe InDesign, Adobe Illustrator, Canva, etc.Ability to work in an open work environment with interruptions and high activity.Ability to remember, organize, and consistently focus on a large amount of detail.Demonstrated ability to coordinate and manage multiple competing priorities in an organized and efficient manner to meet deadlines.Demonstrated initiative to help others, including guests and other office staff, as needed.Commitment to teamwork and a collaborative culture.Physical DemandsSiting and working at computer.Lifting at least 10 lbs.Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation PolicyOffers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/ResponsibilitiesDuties/ResponsibilitiesServe As Administrative Support For The FACS Extension SpecialistsProcess payment requests, purchase orders, and travel reimbursements through the University of Georgia Financial Management System.Facilitate travel authorities and travel expense statements.Coordinate logistics for statewide workshops, conferences, and training events, including preparing meeting packets, agendas and coordinating activities, for FACS specialists.Design and produce a variety of media, including exhibits, educational and training materials, visual aids, and publications.Manage a library of teaching supplies and Extension exhibits for distribution to county Extension offices.Assist with the dissemination and distribution of educational materials to Extension Agents.Facilitate requests for specialist assistance from county Extension personnel.Ensure timely and professional responses to phone and email inquiries from internal and external stakeholders.Maintain and update various FACS Extension websites and listservs.Organize, facilitate, and record minutes for various meetings, as needed.Schedule the Hoke Smith Annex Conference Room.Event planning.Percentage of time 80 Duties/ResponsibilitiesServes as the point of contact for Hoke Smith Annex:Collaborate with the facilities manager to monitor and support the condition and maintenance of the second floor of Hoke Smith Annex.Maintain office equipment, supply inventory, and place orders.Percentage of time 10 Duties/ResponsibilitiesOther duties as assigned.Percentage of time 10Contact InformationRecruitment ContactContact DetailsFor questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name Allisen Penn Recruitment Contact Email map22146@uga.edu Recruitment Contact PhonePosting Specific QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired DocumentsResume/CVCover LetterList of References with Contact InformationOptional Documents