Sales & Purchasing Coordinator

Lone Star is hiring a high-performance Sales & Purchasing Coordinator to help strengthen execution, improve follow-through, and ensure orders move through the business with accuracy and urgency.This is not a role for someone who wants to simply process paperwork, wait for direction, or operate reactively. This is a role for someone who takes ownership of details, closes loops, follows through relentlessly, and ensures nothing falls through the cracks.We are looking for someone who can step into a fast-moving manufacturing environment, take control of order execution, support customer responsiveness, and bring discipline to purchasing, quoting support, and order flow.This position is for high-performers only.If you are the kind of person who notices when something is missing, follows up without being asked, keeps things organized under pressure, and takes pride in getting things right the first time, we want to talk.What this role will ownYou will serve as a key execution partner across sales, purchasing, and order management, ensuring that work is processed accurately, moves forward consistently, and is not left incomplete or unresolved.Your responsibilities will include:Managing sales order entry with a high level of accuracy, ensuring part numbers, quantities, pricing, and customer details are correct before orders move forward Supporting quoting efforts by preparing, organizing, and following up on quotes to ensure timely customer response and clear communication Creating and managing purchase orders for required materials, components, and outside services, ensuring nothing needed for production is missed Tracking vendor confirmations, lead times, and deliveries, and proactively following up on late or at-risk items Monitoring open orders, backorders, and material gaps to ensure work continues moving without unnecessary delays Supporting communication between sales, production, and purchasing to ensure alignment on priorities, timing, and customer commitments Ensuring packing slips, shipping documentation, and order details are accurate before items leave the building Maintaining organized and up-to-date records within QuickBooks and internal systems so that order status, purchasing activity, and job progress are always visible Following up on outstanding items, unanswered emails, vendor delays, and internal gaps until they are resolved Raising issues early when something is unclear, missing, or at risk, rather than allowing problems to surface later What success looks likeWithin a short period of time, the right person will create noticeable improvement in execution and reliability.·       Orders will be entered correctly.·       Purchase orders will not be missed.·       Vendors will be followed up consistently.·       Fewer items will sit idle.·       Fewer mistakes will reach customers.·       Communication will be tighter and more responsiveThe business will feel more organized, more controlled, and less reactiveThis role is not judged by activity. It is judged by accuracy, follow-through, responsiveness, and consistency.Who you areYou are detail-oriented without losing urgency You follow through without needing reminders You take ownership of your work and do not pass responsibility off when things get busy You are organized, responsive, and reliable under pressure You communicate clearly and do not ignore emails, requests, or loose ends You understand that small mistakes in this role create large problems downstream You take pride in getting things right and keeping work moving Required experienceExperience in order entry, purchasing, inside sales support, or administrative coordination in a manufacturing, industrial, or fast-paced business environment Strong attention to detail with a track record of accurate data entry and order handling Experience creating and tracking purchase orders and working with vendors Ability to manage multiple priorities while maintaining organization and follow-through Strong communication skills with both internal teams and external vendors Comfort working in systems such as QuickBooks or similar ERP/accounting platforms Preferred experienceBackground in CNC machining, manufacturing, oilfield, or industrial supply environments Experience supporting quoting, customer orders, or inside sales functions Familiarity with part-based ordering, job-based manufacturing, or made-to-order workflows Experience working in a small to mid-sized business where ownership and flexibility are required Why this role mattersThis role sits at a critical point in the business.When this position is strong, orders move, vendors respond, customers get accurate information, and the operation runs smoothly.When this role is weak, orders stall, materials are missed, mistakes increase, and the entire business becomes reactive.We are building a company where accuracy, urgency, and accountability are non-negotiable. This role is essential to making that standard real in day-to-day execution.How to applyPlease send your resume along with a short note explaining:The types of environments you’ve worked in An example of a time where your attention to detail or follow-through prevented a problem or improved a process Why you believe you are a strong fit for a role that requires ownership, responsiveness, and high standards