Accounting Technician

OverviewThis position requires the knowledge of established laws, policies, and procedures, which controls most of the actions in this position. Other duties and tasks are routine in nature and performed under little supervision following standard procedures. Independent judgment, subject to supervisory oversight, is used when there are no available policies and procedures. Position reports to the Manager Accounting. Agency Summary The purpose and mission of the Marion County Auditor’s Office is to provide oversight, management, and processing of city and county financial transactions. These include, but are not limited to, property deductions, refunds, and settlement with the units of government, vendor invoices, revenue receipts, payroll and related tax withholdings and all other applicable processing of revenues and expenditures of the city and county. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.Equal Employment OpportunityThe City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.Position ResponsibilitiesManage accounts payable using accounting software and other programsHandling accounts payable for city departments and county agenciesEstablishing and maintaining relationships with departments, agencies, and new and existing vendorsEnsuring bill are paid in a timely and accurate manner while adhering to agency protocol and proceduresProcessing invoices due for paymentComparing purchase orders, prices, terms of payment, other charges and verifying accurate coding of transactions for the financial systemProcessing transactions and performing accounting duties such as recording and reviewing entreesReviews completed work assignments to assure data accuracy and completenessVerifies data to assure appropriate accounting and reporting processesCalculates columns of numbers to assure proper chargesReviews materials and verifies data for accuracy and completenessInvestigates problem situations, creates and or modifies account dataBalances total with requisite receipts, vouchers, supporting documents to verify accuracy and assure proper accounting proceduresIdentifies data inaccuracies; participates in entering necessary corrections into computer systemsInforms management of recurring problems and or program modification needs for accuracyGreets visitors; answers phones; provides standard detailed information concerning work unit operations and proceduresDetermines appropriate course of action to resolve invoice problems and informs manager of issues requiring attentionConfers with superior to discuss work processes, plans and actions to be takenPresents and resolves difficult problems and concerns; receives guidance and instructionMust maintain confidentiality at all timesThis list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to timeQualificationsHigh School Diploma or equivalent with one (1) year prior work-related experience in accounting or bookkeeping is required. Exceptional internal and external customer service whether face to face or telephonically in a professional and courteous manner. Knowledge of spreadsheets, databases, and other software is required. Must be able to type, update or create reports and spreadsheets as needed. Demonstrate creative ability when presented with unformatted projects and/or ideas. Individual must be able to communicate effectively both in oral and written formats.Preferred Job Requirements And QualificationsAssociate’s Degree in Accounting.Working ConditionsEssential functions are regularly performed in an office setting without exposure to adverse environmental conditions.Physical ConditionsSitting at a desk the majority of the daySome lifting, carrying, pushing and/or pulling of objects and materials of 20-poundsTasks may involve extended periods of time at keyboard or workstationTasks require the ability to perceive and hear sounds and see visual cues or signalsTasks require the ability to communicate orally