Executive Assistant

Executive Assistant to C-Suite LeadershipJoin a Mission-Driven Organization Where Your Impact MattersWe are seeking an experienced, highly polished Executive Assistant to provide strategic administrative support to senior executive leadership. This is an exceptional opportunity for a proactive professional who thrives in a fast-paced environment, enjoys being a trusted business partner, and excels at managing competing priorities with professionalism and discretion.This is a temporary-to-hire opportunity offering the potential to transition into a permanent position based on performance and business needs. The role is based in Downtown Chicago and follows a hybrid schedule, with in-office attendance Monday through Thursday and remote work on Fridays.In this highly visible role, you will serve as a key liaison between executive leadership and internal and external stakeholders, helping ensure seamless operations and enabling leaders to focus on strategic initiatives. The ideal candidate is resourceful, organized, anticipates needs before they arise, and possesses exceptional judgment when handling confidential information.What You'll DoManage complex executive calendars, scheduling, and prioritization of meetings and commitmentsCoordinate domestic travel arrangements, including flights, accommodations, transportation, and itinerariesPrepare executive correspondence, presentations, reports, meeting materials, and other high-level documentationSupport executive leadership with meeting preparation, agendas, note-taking, and follow-up actionsServe as a professional point of contact for internal teams, external partners, and senior stakeholdersAnticipate executive needs and proactively resolve scheduling conflicts and administrative challengesOrganize and coordinate large meetings, leadership events, and cross-functional initiativesAssist with budget tracking, expense reporting, and administrative operationsMaintain organized electronic and physical filing systems while safeguarding confidential informationSupport special projects and strategic initiatives as assignedWhat Makes You SuccessfulYou anticipate needs and solve problems before they become obstaclesYou remain calm and professional while managing multiple priorities and tight deadlinesYou have exceptional organizational skills and attention to detailYou communicate confidently with executives, board members, and external stakeholdersYou handle sensitive and confidential information with the highest level of discretionYou enjoy being a trusted partner who helps executives operate at their bestQualificationsBachelor's degree or equivalent combination of education and experience8+ years of experience supporting C-suite executives or senior leadership teamsAdvanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointOutstanding written and verbal communication skillsStrong project coordination and organizational abilitiesExperience managing complex calendars, travel arrangements, and executive communicationsAbility to work independently while collaborating effectively across teamsAbility to travel occasionally within the United StatesWhy Join Us?Temporary-to-hire opportunity with long-term career potentialPrime Downtown Chicago locationHybrid work schedule with in-office collaboration Monday-Thursday and remote FridaysOpportunity to work directly with executive leadershipHigh-impact role with visibility across the organizationCollaborative and professional work environmentMeaningful work supporting organizational growth and strategic initiativesCompetitive compensation and comprehensive benefits packageIf you are an experienced Executive Assistant who thrives on organization, executive partnership, and making a meaningful impact, we'd love to hear from you.The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.About UsHunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.