Office Assistant

Office Assistant – Panhandle Popcorn Company Position Summary The Office Assistant is responsible for providing administrative and customer service support to ensure the smooth daily operation of Panhandle Popcorn Company. This position requires excellent organizational skills, attention to detail, and a friendly, professional attitude. The ideal candidate enjoys working in a fast-paced environment and is willing to assist with a variety of office and business tasks. Essential Duties & Responsibilities Answer and direct incoming phone calls professionally. Greet customers, vendors, and visitors. Respond to emails and customer inquiries. Process customer orders and prepare invoices. Maintain accurate customer records and filing systems. Assist with accounts receivable and accounts payable tasks. Enter data into company software and maintain databases. Prepare deposits and assist with daily bookkeeping duties. Coordinate office supplies and place orders as needed. Assist with scheduling deliveries, service appointments, and employee calendars. Help prepare reports, spreadsheets, and other business documents. Assist with inventory tracking and office organization. Support sales and marketing projects, including mailings and promotional materials. Maintain confidentiality of company and customer information. Perform other administrative duties as assigned. Qualifications High school diploma or equivalent required. Associates degree or higher preferred. Previous administrative or office experience preferred. Proficient with Microsoft Office (Word, Excel, Outlook); experience with accounting software or QuickBooks is a plus. Strong written and verbal communication skills. Excellent organizational and time management skills. Ability to prioritize multiple tasks with minimal supervision. Professional appearance and positive attitude. Strong attention to detail and accuracy. Ability to lift up to 25 pounds occasionally. Preferred Skills Customer service experience. Basic bookkeeping knowledge. Experience with inventory management. Social media or marketing experience is a plus. Work Schedule Full-time or Part-time (based on business needs) Monday–Friday Occasional evenings or weekends for special events or company functions. Benefits (if applicable) Paid holidays Paid time off Employee discounts Opportunities for growth and advancement Retirement plan (if offered) Panhandle Popcorn Company is committed to providing outstanding customer service while creating a fun, welcoming workplace. We are looking for dependable, team-oriented individuals who are eager to contribute to our continued success. Pay: $12.00 - $15.00 per hour Benefits: Employee discount Flexible schedule Paid time off Work Location: In person