Payroll & Administrative Support Specialist

Position Title: Payroll & Administrative Support SpecialistDivision: Metropolitan Cardiology ServicesDepartment: Human Resources and FinanceAccountable to: Manager, Human Resources and FinanceLocation: Mercy Hospital Campus – Coon RapidsSchedule/hours: Monday-FridayWork Location: In-personSalary Range: $60-75KPOSITION SUMMARY:Metropolitan Cardiology Services is seeking a Payroll & Administrative Support Specialist to join our team at the Mercy Hospital campus in Coon Rapids. This role provides essential payroll, accounting, and administrative support to the Human Resources and Finance departments and works closely with executive leadership to ensure accurate financial processing and efficient daily operations.This position is ideal for a highly organized, detail‑oriented professional who thrives in a fast‑paced healthcare environment and values confidentiality, accuracy, and collaboration.Major Areas of AccountabilityPayroll SupportPrepare, review, and process one of two organizational payrolls, ensuring accuracy, timeliness, and compliance with internal policies and applicable regulations.Collect, review, and validate payroll‑related data, including timecards, PTO, and leave information.Manually enter pay for on‑call employees and roles requiring supplemental compensation.Coordinate with Human Resources and Finance to resolve payroll discrepancies and respond to employee payroll inquiries.Create and upload 401(k) payroll files.Provide payroll assistance and guidance to employees and department leads as needed.Maintain strict confidentiality of payroll and employee information.Administrative & Executive SupportReconcile organizational credit card statements.Provide administrative support to the Executive Assistant, including scheduling assistance, document preparation, data entry, and general clerical support.Assist with meetings, presentation materials, and follow‑up items.Support special projects and administrative initiatives as assigned.Mail & Office OperationsManage daily mail operations, including receiving, sorting, and distributing mail to appropriate departments.Support general office operations to ensure smooth day‑to‑day functionality.Employment Selection CriteriaRequired QualificationsBachelor’s degree in Human Resources, Business Administration, Accounting, or a related field or equivalent relevant work experience.Minimum of 2 years of experience in payroll and/or financial record keeping.Strong attention to detail with the ability to identify, investigate, and resolve discrepancies.Excellent customer service and communication skills.Ability to manage multiple priorities and meet strict deadlines.Proficiency with payroll systems and payroll processes. Strong interpersonal skills and ability to work effectively with employees and leadership.Preferred QualificationsPrior accounting experience.Experience using ADP Workforce Now (strongly preferred).Experience with QuickBooks or similar accounting software.Core CompetenciesPatient FocusIntegrity and TrustOrganizational ExcellenceInterpersonal and Communication SavvyProblem Solving and Critical ThinkingAdaptability and InitiativeAction‑Oriented MindsetCompensation & BenefitsMHVI offers a comprehensive benefits package, including:Salary range: $60,000–$75,000 annually (based on 1.0 FTE)401(k) retirement planMedical, Dental, and Vision insuranceEmployer‑paid Disability, Life Insurance, and AD&DVoluntary Life and AD&D coverageEmployee Assistance Program (EAP)Flexible Spending Account (FSA)Health Savings Account (HSA) with employer contributionGenerous PTO and paid holidaysTuition reimbursementEmployee Referral Bonus ProgramThis position description reflects the general duties and responsibilities of the role; however, duties are not intended to be all‑inclusive and may change based on operational needs.Metropolitan Cardiology Services / MHVI is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, or disability.