Contracts & Grants Analyst

Position InformationThe Contracts and Grants Analyst provides comprehensive pre- and post-award research administration support for the School of Medicine (SOM) Finance and Administration team. The incumbent assists faculty and departmental leadership with proposal development, budget preparation, award management, financial analysis, compliance monitoring, and post-award administration to support the successful management of sponsored research programs. This position helps ensure adherence to University, sponsor, and regulatory requirements while delivering high-quality customer service and operational support to advance the research mission of the School of Medicine. There is one position available at various levels for the Contracts and Grants Analyst recruitments. The hiring department can recruit and fill this role at different levels within the position classification series. This position is also posted as Senior Contracts & Grants Analyst (Job #37400613). Applicants are encouraged to review both positions to determine the best match for their skills and experience. All applicants will be assessed based on the minimum requirements for the level(s) for which they have applied. If you wish to be considered in multiple pools or are unsure, please apply for both positions. The full salary range for the Contracts and Grants Analyst is $34.17 - $49.94 hourly. However, the expected pay scale for this position is up to $38.52 hourly. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. THIS IS A HYBRID POSITION, WITH THREE DAYS ONSITE AND TWO DAYS REMOTE.RequirementsEducational RequirementsDegreeBachelor's degree in related area and/or equivalent experience/training.RequirementRequiredExperience RequirementsExperienceMinimum of 2-4 years of related experience.RequirementExperienceDemonstrated experience analyzing and interpreting contractual, legal, and/or regulatory language and requirements.RequirementExperienceExperience ensuring compliance with sponsor terms and conditions, University policies, and/or federal and state requirements for contracts and/or sponsored projects; submitting, reviewing and endorsing sponsored projects proposals; accepting awards that support sponsored projects; and preparing and issuing subawards.RequirementPreferredExperienceDemonstrated specialized experience in contract and grant programmatic/budgetary analysis and reporting; preparing fiscal and progress reports for submission to sponsor or review by management; and preparing periodic budget reports, conducting variance and other analyses, to ensure compliance with sponsor terms and conditions.RequirementExperiencePrior work experience in contract, grant, and/or sponsored funding administration or research administrative analysis.RequirementExperienceExperience working in research administration at a university, specifically within a medical school, or a non-profit research institute or hospital.RequirementMinimum RequirementsWriting skills to draft persuasive text for variety of audiences.Demonstrated ability to maintain high level of confidentiality and adherence to HIPAA and FERPA.Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.Ability to manage a high volume of transactions.Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.Maintains current knowledge of compliance regulations in all areas of research administration.Ability to perform moderately complex financial analysis and customized reporting.Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Edge or other web browsers; experience with maintaining moderately complex databases.Excellent verbal and written communication skills to effectively and professionally communicate, using tact and diplomacy with internal and external campus community partners.Demonstrated skill in working as part of a team and collaborating with others to complete tasks/projects.Strong ability to organize workload when faced with competing priorities and to complete work assignments on a timely basis despite frequent interruptions.Preferred QualificationsKnowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.Demonstrated knowledge of and working experience with University of California client/server systems.Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.Demonstrated knowledge of the University of California's financial and personnel policies and procedures, and the ability to interpret them, for the purpose of project scope and budget development.Knowledge of grant funding processes, procedures and techniques.Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.Additional InformationIn the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.For information about our generous employee benefits package, visit: Employee Benefits OverviewJob Description DetailsDepartment Custom ScopeUnder general supervision, the Contracts and Grants Analyst is responsible for performing pre- and post-award research administration duties including but not limited to developing research proposals, managing awards, processing transactions related to contract and grant management, and maintaining contract and grant records in compliance with institutional and research sponsor policies. The Contracts and Grants Analyst will coordinate the submission of proposals to multiple agencies, including the development of multi-year budgets, where analysis of financial information requires review of a variety of factors (e.g. salaries, fringe benefits, expenses, etc.). Receives assignments on a project basis and fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official. The Contracts and grants analyst will assist faculty in planning for the effective and appropriate use of all their funds; and ensure compliance with agency-specific terms and conditions, federal OMB circulars, and UC policy. This position is designated as a Career Ladder recruitment, which means the hiring department can recruit and fill this role at different levels within the position classification series. Therefore, this position is currently posted as (RSCH ADM 2) and (RSCH ADM 3). Applicants are encouraged to review both positions to determine the best match to their skills. All applicants will be assessed based on the minimum requirements for the recruitment for which they applied. If you wish to be considered in both pools and are unsure, please apply for both positions. The pay range for this position is $34.17 - $49.94 per hour. However, due to budgetary reasons, the maximum rate is $38.52 per hour. We base placement within these ranges on the individual's qualifications as they relate to this position. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. THIS IS A HYBRID POSITION, WITH THREE DAYS ONSITE AND TWO DAYS REMOTE.