Administrative Assistant - Front Desk - Elementary(2026 - 2027 School Year)

Crossroads Charter Schools is looking for highly effective, highly qualified and highly motivated individuals to join our organization. Ideal candidates will have experience in urban education and be committed to our four core values: High Expectations, Authentic Learning, Creative Culture, and Educational Equity.Crossroads Charter Schools organization is an equal opportunity employer. Applicants are considered for all positions without regard to sex, race, religion, color, national origin, ancestry, age, disability, sexual orientation, gender identity, or any other factor prohibited by law.All candidates must complete an application in order to be considered for open positions. Attach your cover letter, resume, and 4 professional references (include name, phone, and email) for review.All applicants must apply on line by submitting a resume and cover letter at http://www.crossroadsschoolskc.org/careers.Job Description: Administrative Assistant - Front Desk - Elementary SchoolDirect Supervisor: Principa, or designeeThis position is non-exempt under the Fair Labor Standards Act and is paid hourly and eligible for overtime pay. The hours are 8 a.m. - 4 p.m.School Summary:At Crossroads Charter Schools, we...Develop school environments where all students are actively and meaningfully engaged in rigorous instruction and authentic learning tasks.Interrupt the "school to prison pipeline" - policies and practices that are directly and indirectly pushing the most at-risk students out of school and on a pathway to the juvenile and criminal justice systems.Engage families as partners in meaningful ways.Nurture an open, collaborative, and trusting environment because the work is enormous, deeply personal, emotional and often difficult.Engage in on-going job-embedded professional development through co-teaching and co-planningPosition Summary:Serves as the primary ambassador for the school, providing professional front office management while acting as the central hub for communication and organizational support among stakeholders, including staff, students, visitors and volunteers.Position Responsibilities:Front Office Operations & Customer ServiceServe as the first point of contact by answering phones, greeting and directing visitors, and responding to inquiries from students, families, staff, and community membersMaintain a welcoming, organized, and professional front office environmentTake and relay messages accurately and in a timely mannerManage front office traffic, ensuring safety and proper visitor proceduresEnrollment & Student RegistrationSupport student enrollment processes, including new student registration and withdrawal proceduresAssist families with completing enrollment applications and required documentationSupport ensuring all enrollment documents are collected, verified, and properly filedSupport in updating enrollment information in the Student Information System (SIS)Partner with central office on enrollment tracking, waitlists, and lottery processes as applicableCommunicate with prospective and newly enrolled families to support a smooth onboarding experienceStudent Information & Records ManagementMaintain accurate student records in compliance with the Family Educational Rights and Privacy Act (FERPA)Request, send, and manage cumulative student records within required timelinesSupport data entry and updates in the Student Information System (SIS), including:Assist in updating student phone numbers, addresses, and contact informationSupport data cleanup efforts, including reviewing attendance and enrollment, updating attendance and tardies, and identifying any duplicates, errors, or incomplete entriesMaintaining enrollment and demographic recordsAssist with Free and Reduced Lunch applicationGenerate student reports, lists, and rosters as neededAttendance & ComplianceTrack and monitor daily attendance, absences, and tardiesEnter attendance data into the SIS accurately and consistentlyCommunicate with families regarding attendance concerns and follow-upSupport compliance with state and district reporting requirementsCommunication & Family EngagementSupport proactive and responsive communication with families (English- and Spanish-speaking preferred)Prepare and distribute newsletters, announcements, and flyers as neededAssist with family outreach, reminders, and school-wide communicationsSupport collection of staff bios and updates for school displays (e.g., hallway boards) and the school websiteOperations, Logistics & Vendor CoordinationCoordinate deliveries and manage incoming/outgoing mailSchedule routine maintenance for equipment and facilitiesServe as an initial point of contact for vendors (e.g., transportation, food service, facilities)Support meal services operations, including coordinating meal orders, communicating with food service vendors, and assisting with tracking and distribution logisticsSupport logistics for school events, meetings, and daily operationsStaff Support & SchedulingSupport scheduling and coordination of substitute teachersAssist with field trip logistics, including communication, documentation, and coordinationProvide general administrative support to teachers and school leadershipAssist with calendar management and meeting coordination as neededGeneral Administrative & Central Office SupportSupport the Development Manager with fundraising efforts, including coordinating communications and donor-related logisticsPerform a variety of clerical tasks including filing, document management, and correspondencePartner with central office teams on key administrative processes (e.g., enrollment, compliance, reporting)Support cross-functional projects and school-wide initiativesPerform other duties as assignedExpected Salary - One of your application questions will ask you to indicate your expected salary. To respond to the question, please review the 12-Month Compensation Philosophy to indicate your expected salary.Skills and Qualifications:High school diploma or GED certificate requiredExcellent and timely attendance requiredBilingual in English and Spanish preferredOutstanding verbal and written communication skillsDemonstrated success with college-level coursework preferredMinimum 3 years professional work experience, preferably in a school setting.Demonstrated success in office management in the non-profit, community development or education sector.Proficiency with or willingness to learn our student information systems, Microsoft Office Suite, Google Apps, and other computer programsDesire to continue professional developmentExcellent organization skills and an ability to coordinate multiple tasks and activities while adhering consistently to outlined processesAn ability and enthusiasm for promoting the school and its mission to a broad and diverse group of people.Independent problem solving and customer service orientedExcellent work ethic, positive attitude, flexibility and willingness to perform tasks assignedDemonstrates ethical behavior and confidentiality of information about students and teachers in the school environment and community.Must pass an extensive background check.Additional duties as assigned.All applicants must apply on the Crossroads website at: http://www.crossroadsschoolskc.org/careersKey Working Relationships in Addition to Supervisor:Teachers, Students, Parents, Volunteers, Office Staff, Support Staff, Assistant Principals, Principals, District Leadership Team, Central Office TeamBoth federal and state law requires all public school personnel to submit to and pass a criminal background check prior to employment by the school. Crossroads Charter Schools is required by law to exclude from employment any person who has pleaded to or been found guilty of a felony or crime involving moral turpitude under the laws of the State of Missouri, any other State of the United States or any other country, whether or not a sentence is or was imposed.