Quality Documents and Training Administrator - II

Quality Documents and Training Administrator - II Local Candidates Only - Bay Area Duration- 18 Months ContractWe are currently seeking a dynamic, highly motivated, and experienced Training Coordinator focused on event planning and project management for Commercial Learning + Development. The CL+D Training Coordinator will lead the planning and implementation of US Commercial training events (New Hire Training, Leadership Training, etc). The position will collaborate with cross functional partners to ensure flawless logistical execution and ensure projects are delivered on time.Essential Duties and Responsibilities:Lead projects to successful delivery while providing an exceptional stakeholder experienceEngage stakeholders to align project priorities, coordinate interdependencies, and navigate risksDeliver an exceptional quality of executive level updates to senior management on a recurring basisLead process assessments while leveraging tools, such as process mapping and root cause analysisManages and executes training events and ad hoc training meeting requestsPartner with stakeholders on training event planning (new hire training and leadership training, etc.) to ensure business needs are met. Partners with Learning Operations Manager and vendors to ensure alignment across the event.Execute RFPs, venue sourcing and site selection for best fit locations and evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations.Effectively negotiate contracts for hotels, venues and vendorsManage all food and beverage for events (hotels, caterers, restaurants, etc.)Source and oversee vendors for all production and audio-visual elements appropriate for eventsDevelop and manage project timelines and action plans in collaboration with cross-functional partnersInterface with internal training teams and external vendors to keep projects on track and meet deadlinesProduce pre-event communications (including websites and onsite materials), and post-event analysis including event analytics, identify gaps and areas of opportunities through debriefs and surveys, and drive recommendations for change to streamline and improve efficienciesRegistration management (invite lists, attendee management, rooming lists, name badges/placecards)Manage planning meetings that involve cross-functional teamsVendor management to ensure vendor deliverables and timelines are metEvaluate and establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness.Mentor colleagues (as needed) on event planning, logistics and project managementKnowledge & Skills:Extensive understanding and application of event planning principles, concepts, practices and industry standardsDemonstrate skills within analytical expertise, influence and initiative:Initiative within planning and proactivity operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies within the respective meeting management.Strategic thinking demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.Pro-actively identifies gaps and increases efficiencies in current standard operating processes.Proven ability to influence decisions without authority for business focused outcomes.Strong communication skills with an ability to influence objectives.Proven Big Picture thinking and decision-making skillsExecution and problem-solving skills under pressureAble to be successful working independently as well as within the context of a teamAbility to establish effective working relationships with a diverse range of stakeholdersProficient in Microsoft Office suite. Comfortable embracing new technologies and digital tools.Basic Qualifications:7+ Years with BS/BA5+ Years with MS/MA or MBAPreferred Qualifications:Degree in Event Management, Hospitality & Tourism Management or equivalentSignificant meeting and event management experienceCertified Meeting Professional (CMP)Early Technology Adapter and Technology mindsetResourceful, self-starter. Ability to work with limited direction in ambiguous situationsFlexible in a fast-paced setting with competing and evolving tasks, remaining calm under pressureBiotech/pharmaceutical experienceWhy Work With Us? We believe in more than just jobswe build careers. At Net2Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact. Think work-life balance, professional growth, and a collaborative culture where your ideas matter.Our Commitment to Inclusion & Equity Net2Source is an equal opportunity employer, dedicated to fostering a workplace where diverse talents and perspectives are valued. We make all employment decisions based on merit, ensuring a culture of respect, fairness, and opportunity for all, regardless of age, gender, ethnicity, disability, or other protected characteristics.Awards & Recognition:America's Most Honored Businesses (Top 10%)Fastest-Growing Staffing Firm by Staffing Industry AnalystsINC 5000 List for Eight Consecutive YearsTop 100 by Dallas Business JournalSpirit of Alliance Award by Agile1Ready to Level Up Your Career?