Administrative Assistant - Public Relations

Administrative Assistant Public RelationsThis position will provide administrative support to the Alabama Power Public Relations team and will be responsible for timekeeping, expenses, invoicing, Purchase Requisitions/Purchase Orders set-up, assist with the creative services tracking system, calendar coordination and general office support. This role requires a high-level of organization, proficiency in Oracle HCM, Microsoft Office and Maximo and the ability to work in a fast-paced environment. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week.Job RequirementsPerform timekeeping reminders and some administrationExpense managementManage check requests and invoice processingPrepare purchase requisitions/purchase ordersManage mail distribution for departmentWork with new employees to set up badges, parking, office space, etc.Manage contractors and vendor paperwork in various systemsMonitor and assist with creative services tracking system, project management and monthly reconciliationMaintain supply room order/accessibility; Orders and maintains office supplies and submits facilities work orders when neededAssist with meeting and travel arrangements as neededCalendar and coordinate department meetings as neededUnderstands general accounting processes and POET departmental codingOther duties as assignedJob QualificationsEducation, Knowledge, Skills, and AbilitiesHigh School Diploma or Equivalent preferredExcellent planning and organizational skillsExceptional written and verbal communication skills are requiredPrevious secretarial/administrative work experience performed at a high level of proficiency in traditional office skills requiredProficiency in the Oracle HCM, Microsoft Office software suite required; Knowledge of Maximo preferred; Ability to quickly pick up new digital tools and technology is key to successAbility to work in a team environment with diverse disciplines and backgroundsThe ability to maintain a positive attitude and a commitment to providing excellent customer serviceDemonstrates good time management skills, willing to work with others and/or taking on additional responsibilities to meet critical deadlinesDemonstrate behaviors consistent with Our Values Safety First, Unquestionable Trust, Superior Performance and Total CommitmentTesting Requirement:There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.- The first assessment, SHL, will be automatically sent to you via email once you submit your application.- If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck. Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration.