Office Administrator
Who We AreFounded in 1994, Surveying And Mapping, LLC (SAM) is a nationwide leader in geospatial and construction-phase solutions. With more than 50 offices and 1,600 professionals, we deliver the scale, technology, and expertise needed to support projects of any size. SAM streamlines project delivery through a single, coordinated team, offering in-house capabilities across land surveying, aerial mapping, subsurface utility engineering (SUE), utility coordination (UC), GIS, BIM, and construction engineering inspection (CEI).By combining advanced technology, digital workflows, and decades of experience, we provide accurate, actionable data that helps clients move critical infrastructure projects forward with confidence. At SAM, you’ll be part of a team that values innovation, growth, and the opportunity to make a tangible impact on the built environment.Your Impact at SAMThe Office Administrator is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency.Provide general administrative supportAnswer incoming calls and direct to appropriate partyGreet visitorsResponsible for administrative setup of new employeesMaintain confidentiality of sensitive informationMaintain office and breakroom inventoryProcess incoming and outgoing mail and express mail shipmentsAssist with securing travel arrangements and expense reportingProvide support including, but not limited to, data entry, spreadsheet maintenance and Salesforce database tasks as neededPlan and execute regular company eventsCoordinate food orders for employee meetingsCoordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local supportContract and negotiate prices with office vendors and service providersProvide writing and editing support for a variety of business communications including proposalsAssist with coordinating complex special projects, as assignedMay assist with training other Administrative Professionals, as directedPerform other tasks as assigned to help accomplish the Company’s strategic goalsWhat You Bring to SAM5 plus years recent administrative experienceProficient in Microsoft Office Suite - Word, Excel, Power Point, and OutlookStrong Excel skills, intermediate level preferredExperience with proposal supportLongevity in prior employmentSuperior communication, presentation, organization, multi-tasking and problem-solving skillsAbility to work independently as well as collaborativelyAbility to maintain privacy and confidentiality4-year degree is preferred, but not requiredExperience with Concur Travel and Expense preferred, but not requiredOur PerksHealth and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-beingFinancial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipendWork-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support familiesProfessional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship programPerks and Discounts: Access to “Perks at Work” for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacksCulture and Awards/Achievements: SAM Named 2023 Top Workplace USA for Second Consecutive Year; 2023 SAM Ranks No. 88 on ENR Top 500 Design Firms