Communications and Foundation Operations Coordinator

Communications And Foundation Operations Coordinator Great Basin College is seeking a highly organized and analytical professional to serve as the Communications and Foundation Operations Coordinator. This position provides professional-level administrative, operational, and financial support for the Communications function, with additional responsibility for supporting key operational areas of the Great Basin College Foundation.The position independently performs a variety of complex business and financial functions, including budget tracking, financial reconciliation, vendor coordination, and systems administration. The role applies judgment in interpreting policies, analyzing data, and recommending process improvements to support efficient and compliant operations. The position also supports Foundation activities, including financial processes, donor systems, and Board coordination.Duties and ResponsibilitiesProvide administrative and operational support, including scheduling, project management of coordination of projects, and logistical support for departmental initiatives.Perform financial tracking, reconciliation, and budget monitoring for the Communications function, identifying variances and bringing forward recommendations.Coordinate vendor services and support procurement processes, including tracking contracts, invoices, and expenditures.Analyze operational workflows and recommend process improvements to enhance efficiency and effectiveness.Process and reconcile Foundation financial transactions, including gift processing and expenditures, ensuring accuracy and compliance.Assist with preparation of financial reports, budget tracking, and audit documentation.Apply established internal control procedures and identify discrepancies or issues requiring resolution.Coordinate with internal departments and external partners to support financial accuracy and reporting.Maintain and support donor database systems (e.g., Neon One), ensuring data integrity and generating routine and ad hoc reports.Support donor relations processes, including gift acknowledgments and reporting.Assist in coordinating scholarship processes, ensuring accurate tracking of funds and alignment with donor intent.Support coordination of Foundation Board operations, including meeting logistics, agenda preparation, and documentation.Ensure materials are prepared accurately and in compliance with established requirements, including Nevada Open Meeting Law.Serve as a point of coordination between Communications and Foundation functions to support shared processes and initiatives.Assist with travel coordination, expense reporting, and special projects as assigned.Exercise independent judgment in prioritizing tasks and resolving routine operational issues.Required QualificationsBachelor's degree in business administration, accounting, communications or a related field with 2 years of experience, or an equivalent combination of education and experience.Experience with financial processes, including budgeting, reconciliation, or reporting.Experience working with financial and/or CRM/database systems (e.g., Workday, Neon One, Raiser's Edge, Salesforce).Required SkillsAbility to apply independent judgment in carrying out assigned responsibilities and resolving operational issues.Strong analytical, organizational, and problem-solving skills.Proficiency in Microsoft Office Suite, particularly Excel.Ability to maintain confidentiality and handle sensitive information with discretion.Preferred QualificationsExperience in higher education, nonprofit, foundation, or advancement environments.Proficiency with Google Suite (docs, sheets, gmail).Knowledge of donor relations, gift processing, and scholarship administration.Experience supporting board operations or executive leadership.Familiarity with Nevada Open Meeting Law.TravelThe position may require driving to other GBC campuses, with or without reasonable accommodation as per the American with Disabilities Act, with possible overnight stays to coordinate students and programs throughout the service area. There must be a commitment to the GBC mission to serve rural Nevada.Compensation GradeAdministrative Faculty – BThis is a 12 month "A" contract, 12 month contracts are used for year round programs.The budgeted salary range for this position is $44,000 to $55,000. Salary is based on relatable education and experience, internal equity and budgets.Remarkable RetirementOur retirement plan is beyond compare. Your 19.25% contribution is generously matched by the University. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada.Perks of Working at Great Basin CollegeHealth insurance options including medical, dental and vision12 paid holidaysLife insurance, long-term disabilityGenerous annual and sick leave with 24 annual leave days, a beginning balance of 30 sick leave days.ComPsych supports employees through life's difficult moments.No state income tax!Free ParkingGrants-in-aid for Faculty EmployeesGreat Basin College is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner.Required Attachment(s)Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact gbc-hr@gbcnv.eduThe following must be attached to your application:Resume/CV– List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.Cover LetterThree Supervisory References– Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.Additional InformationTranscriptsNewly hired faculty must assure that their official transcripts are sent by the degree granting institution(s) to Great Basin College Human Resources Office within 30 days from the effective date of employment. Regionally accredited institutions must have awarded academic degrees.If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Any expense related to the evaluation will be the responsibility of the candidate.Background CheckAn online background check will be required of the selected applicant; a third-party administrator will perform this.SponsorshipGBC is not able to support sponsorship for employment. Candidates must be eligible to work in the United States.Open Until FilledThis posting will be posted for a minimum of 30 days from 4/29/2026 or until filled. Applications may be reviewed upon receipt. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.Posting Close Date Note to ApplicantA background check will be conducted on the candidate(s) selected for hire.References will be contacted at the appropriate phase of the recruitment process.As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.All document(s) must be received on or before the closing date of the job announcements.Schedules are subject to change based on organizational needs.HR will attempt to verify academic