Purchasing Specialist

Company Description Baker Audio Visual is a pioneering audio-visual integrator based in the Southeast and among the first in the country to provide large-scale AV solutions. The company specializes in designing, building, and servicing custom AV systems, focusing on getting it right the first time for the worlds leading companies. Their expert team combines technical excellence with a commitment to exceptional customer service, crafting personalized solutions to meet diverse client needs. While technology may not always be flawless, Baker Audio Visual ensures reliable and high-quality outcomes for every project. Their headquarters is located in Norcross, GA. Role Description Baker Audio Visual is seeking a skilled and dedicated Purchasing Specialist who thrives in vendor negotiations, pricing management, and cross-functional operational support. In this role, you will be responsible for overseeing all purchasing and inventory control activities to ensure the timely and cost-effective procurement of materials and equipment for Baker Audio Visual projects. This position maintains close collaboration with the Warehouse Manager to ensure accurate order tracking, efficient logistics, and proper inventory management. The role supports operations, engineering, and accounting by managing vendor relationships, monitoring stock levels, reconciling transactions, and maintaining organized, accurate purchasing records. Key Responsibilities: Purchasing & Procurement Lead the purchasing process for project, service, returns and repair materials and equipment. Issue, manage, and oversee purchase orders to support timely and accurate procurement. Negotiate vendor pricing, payment terms, freight terms, and other commercial conditions in the best interest of Baker Audio Visual. Build and maintain strong vendor and manufacturer relationships to improve responsiveness, consistency, and overall value. Obtain and maintain current pricing from manufacturers and vendors and ensure internal pricing tools, templates, and recap logs are updated and accurate. Review purchase orders for accuracy in pricing, quantities, specifications, and job allocation before release. Process RFQs, confirm material availability, and resolve purchasing discrepancies, shortages, or order issues. Support vendor onboarding, dealer applications, and account setup activities. Inventory Control, Pricing, & Reporting Maintain accurate purchasing records and pricing data in the companys ERP system and related internal tools. Support internal pricing consistency by ensuring updated vendor costs and purchasing changes are reflected across relevant systems and workflows. Prepare equipment values and turnover-related purchasing information needed for billing and project coordination. Partner with Engineering and Project Management to ensure purchased materials align with scope, schedule, and project requirements. Reconcile reserve balances and notify engineers of variances. Communicate ETA updates, material issues, and purchasing impacts to appropriate internal teams. Support Accounting and A/P with PO, invoice, and vendor-related research and reconciliation. Administrative & Coordination Duties Collaborate closely with the Warehouse Manager to align purchasing activities with warehouse receiving and staging. Assist in resolving material status issues that affect project execution, service delivery, or closeout. Support month-end and year-end close by ensuring purchasing records and transactions are complete and accurate. Participate in turnover meetings, project coordination meetings, and departmental planning discussions as needed. Support Accounting and A/P with order and invoice research. Maintain departmental records and ensure all purchasing files and data are properly archived. Leadership, Compliance, & Process Improvement Provide leadership within purchasing workflows and help drive departmental priorities. Promote collaboration across Accounting, Project Management, Engineering, and Warehouse departments to ensure smooth material flow. Enforce purchasing policies, procedures, and internal controls to maintain compliance and data integrity. Participate in KPI tracking, reporting, and process improvement initiatives. Conduct vendor performance evaluations and participate in vendor account reconciliation as needed. Qualifications Experience: 3-5+ years of purchasing, procurement, or supply chain management experience. Strong experience negotiating vendor pricing, payment terms, and freight arrangements. Experience managing vendor relationships in a project-based or operations-driven environment. Strong understanding of purchasing workflows, PO management, and pricing administration. Previous commercial AV experience preferred. Technical Skills: Proficient in Microsoft Office, including Excel VLOOKUPs and Pivot Tables. Experience supporting pricing updates across multiple internal tools, templates, or project workflows. Experience with ERP systems (ComputerEase preferred). Soft Skills: Strong problem-solving skills with attention to detail. Excellent verbal and written communication skills. Strong multitasking ability and adaptability in a fast-paced environment. Ability to work independently and as a part of a team. Physical Requirements: Ability to lift 40 lbs when assisting in warehouse operations. Primarily warehouse based with occasional travel. Commitment to maintaining confidentiality and professionalism in all communications. Must follow all safety procedures and company policies. Benefits & Compensation: Competitive salary based on experience. Health, dental, and vision insurance. Paid time off and holidays. 401(k) retirement plan. Opportunities for professional growth and development. How to Apply: Interested candidates should apply via Indeed and submit their resume and cover letter outlining their relevant experience and qualifications to hr@bakeraudiovisual.com. We look forward to reviewing your application. Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance