Administrative Assistant for PBL

Administrative Assistant for PBLThe Administrative Assistant supports the day-to-day operations of the PBL pathway including the PBL Director and PBL Faculty. Characteristic job tasks and responsibilities include: Promotes and preserves the mission of LECOM; Communicates promptly and efficiently with students, faculty and staff when required to do so; Maintains bank of PBL cases as word documents, modifying and updating as and when required by the director; Coordinates and monitors examinations for students being accommodated with extra time and/or reduced distraction settings; Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions; Assists Examination Director with proofreading examination test bank questions. Prepares PBL student examinations, ensuring that the process occurs in a timely and efficient manner; Collects facilitator evaluations and distributes feedback forms as needed; Assists as necessary with special events (i.e. registration, white coat ceremony, interviews, etc.); Covers receptionist duties on an as needed basis; Proctors exams on an as needed basis; Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner; Maintains FERPA and overall confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure; Maintains professional appearance and pleasant demeanor at all times; Maintains a filing system for all correspondence and for all pertinent records, answer phones, takes messages and performs various daily correspondences on an as needed basis; Participates in designated Institutional activities; Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; Participate in scholarly activity so to enrich and broaden the student learning experience; Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and Other duties as needed / assigned by the PBL Director and/or his/her designee to maintain efficient and effective daily operations. EEO/AA/M/F/Vets/Disabled Minimum requirements include: Strong computer literacy with MS Office Suite (Word, PowerPoint, Exceletc.) and accurate data entry skills; knowledge of Publisher a plus; Excellent organizational skills; Maintaining an established work schedule; Ability to be self-reliant and follow instructions; Possess a typing speed of at least 65 wpm with a high degree of accuracy; Ability to create, take dictation, or transcribe documents; Assistant must have sound decision making capabilities and the ability to work independently and as directed by the Director of PBL/Associate Dean of Academic Affairs Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax. Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality; Possess excellent grammar, writing and proofreading skills; Experience in using various office equipment, i.e. copier, fax, scanner, etc.; Ability to work in a fast paced environment that requires multitasking; Effectively using interpersonal and communications skills including tact and diplomacy; Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through; Assessing and prioritizing multiple tasks, projects, and demands; Maintaining confidentiality of work related information and materials; Establishing and maintaining effective working relationships; The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests; The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations; The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and Be able to be flexible to accept other duties needed/assigned for the Institution's needs. Minimum qualifications: Education and experience equivalent to: a high school diploma, GED or equivalent is required. An Associate or Bachelor's Degree is preferred. A minimum of two (2) to three (3) years' work experience in a business, industry or higher education environment is preferred.