Biologics Development - Business Operations Associate

Biologics Development - Business Operations AssociateThe Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking. This role supports day-to-day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures. The coordinator works under the guidance of senior procurement and operations team members and serves as a key point of coordination between internal stakeholders and external vendors.Key Responsibilities:Capital Equipment Procurement SupportCoordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.Create and track purchase requisitions and purchase orders in accordance with internal procedures.Track order status, delivery schedules, and installation milestones.Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.Ensure all procurement documentation aligns with internal capital approval and compliance processes.Ad Hoc Laboratory Supply ProcurementReview laboratory supply requests for completeness, accuracy, and required approvals.Execute purchase orders using approved suppliers, catalogs, and sourcing channels.Track order fulfillment and follow up with suppliers to support timely delivery.Maintain accurate records of orders, confirmations, and receipts.Escalate discrepancies, fulfillment issues, or non-standard requests to senior team members.Invoice Processing & Reconciliation SupportTrack invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.Support invoice reconciliation within Procure-to-Pay (P2P) systems.Maintain invoice logs and supporting documentation.Escalate unresolved invoice issues to procurement or finance partners for resolution.Operational & Administrative SupportMaintain organized procurement documentation to support audit readiness and compliance.Support process adherence by following defined SOPs and escalation paths.Assist senior procurement staff with special projects and initiatives as assigned.Continuously learn procurement systems, policies, and best practices.Systems & Tools The coordinator will support procurement activities using enterprise systems and tools, with training provided as needed. Systems may include:Ariba (requisitioning and purchase orders)SAP (financial and vendor data)Icertis (contract tracking)SharePoint (documentation)Microsoft Office tools Access and Outlook (tracking, reporting and communication)Qualifications & Experience:Required Bachelor's degree in business administration, scientific discipline, or equivalent qualification3 years supporting procurement-related activities or comparable operational rolesFoundational experience or strong interest in procurement, operations, or supply chain support functionsExposure to purchasing, invoicing, or financial processes preferredRobust attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlinesEffective communication skills for collaboration across various teamsProficiency in Microsoft Excel, Word, and email toolsWillingness to learn procurement systems and processes with guidanceSuccess Measures:Accurate and timely processing of procurement requestsThorough and up-to-date documentation maintainedEffective coordination and communication among stakeholdersStrict adherence to established procedures and escalation protocolsReliable execution and audit readinessRequirements:Working knowledge of ERP systems such as SAP and Ariba preferredStrong organizational abilities and meticulous attention to detailExcellence in verbal and written communicationCollaborative, service-oriented mindsetComfort engaging with both technical and non-technical stakeholdersEEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."