Event Coordinator - Educational Programs

Position Overview: We are seeking a dynamic and detail-oriented Event Coordinator to manage our educational events and the 3Shape Clinical Education Center in Dallas, Tx. The ideal candidate will have a passion for education, excellent organizational skills, and the ability to create memorable experiences for participants. Key Responsibilities: Event Planning and Coordination: Develop and execute event plans for a variety of educational programs, including workshops, seminars, and conferences. Collaborate with stakeholders to determine event objectives, themes, and content. Manage timelines, budgets, and resources effectively to ensure successful event execution. Speaker Coordination: Identify, invite, and coordinate logistics for both internal and external speakers, ensuring alignment with event themes and objectives. Communicate with speakers to provide event details, collect necessary materials, and facilitate their engagement. Prepare speaker briefs and coordinate rehearsal sessions, if necessary. Facility Management: Oversee the scheduling and maintenance of event spaces to ensure they are conducive to learning. Coordinate with facility staff to ensure all technical and logistical needs are met, including AV equipment, seating arrangements, and catering services. Vendor Management: Identify and negotiate with vendors for services such as catering, audiovisual support, and event materials. Maintain strong relationships with vendors to ensure quality service and timely delivery. Marketing and Promotion: Assist in the promotion of events through various channels, including social media, email campaigns, and community outreach. Develop promotional materials and ensure they align with the organization's branding. On-Site Event Management: Serve as the primary point of contact during events, ensuring all aspects run smoothly. Troubleshoot any issues that arise during events and implement solutions promptly. Post-Event Evaluation: Collect feedback from participants and stakeholders to assess the effectiveness of events. Analyze data and prepare reports to inform future event planning and improvements. Qualifications: Bachelor’s degree in Event Management, Hospitality, Education, or a related field 2+ years of experience in event planning, preferably in an educational setting. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Proficiency in event management software and Microsoft Office Suite. Ability to work flexible hours, including evenings and weekends, as needed. This is a hybrid role that requires working in the Dallas office a minimum of four days a week, with very light travel nationally as needed. We encourage all relevant applicants to apply. We are committed to celebrating human diversity, and we trust that the best way to reach outstanding business results, is by welcoming diverse people into our community. About us 3Shape started with a simple idea - to make 3D scanning better. First, we applied it to the hearing industry, then we succeeded in dentistry. Twenty years later, 3Shape has 2,000+ employees globally. With the help of dental professionals and amazing colleagues we’re creating award-winning scanning and CAD/CAM solutions to change dentistry together! Together, we contribute to a better world. Experience the everyday #lifeat3Shape across the globe on LinkedIn.