2026-2027 SY Classified: Receptionist/Administrative Assistant II to Executive Director of Operations

JOB DESCRIPTION: Administrative Assistant IITITLE: Administrative Assistant II FTE: 1.0FLSA STATUS: Non Exempt HOURS PER DAY: 8WORK CALENDAR: 260-261 daysCOMPENSATION: Classified Non Exempt Compensation Guide (Starting at $21.90/hour)Essential Duties And ResponsibilitiesManages the daily operations of the department(s)Organizes and supervises the work flow of the department(s)To perform a wide variety of clerical and administrative assistant duties for the department(s)and to maintain good public relations with students, parents, staff, and the general public.Assist with purchasing including ordering, filing, quotes and bidsAssist with data entry Answers phone, takes and relays messages,and responds to inquiries from parents, students, and school personnelAttends various meetings as required by the District to to ensure continuing professional development and legal complianceAssist with travel for the department(s)Assist with events and meetingsHandles a variety of correspondence, reports, and other materials pertaining to parents, students, and staff; maintains confidentiality of informationMaintains appropriate files as requiredPerforms a variety of clerical duties in providing assistance to the teamOrders necessary supplies and inputs purchase requisitions Prepares a variety of fiscal and statistical reportsHandles routine correspondenceMaintain confidentiality of information regarding students, staff, parents and school issuesProvide a welcoming atmosphere for students, staff, parents and communityPerform responsibilities in an ethical and professional manner Maintain punctual and regular attendancePerform other related duties as assignedKnowledge, Skills And Abilities RequiredTo perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability requiredEducation / Certificate Must possess a high school diploma or equivalent, supplemented by appropriate businesscourses and/or workshops to enhance skills. Must have and maintain a valid IVP Arizona Fingerprint Clearance CardExperience Must possess a minimum of three years secretarial experience, preferably working in aschool district setting. Must possess an ability to deal effectively with matters of confidentiality. Must possess a pleasant personality and telephone manner. Must possess an ability to work cooperatively with the general public. Must possess a loyalty to the school district and its philosophy. Must be organized and able to work independently. Must be 21 years of age or older upon hireCommunication Skills Excellent written and oral communication skills. Must possess ability to work cooperatively with parents, students, administrators, faculty,Staff and general public Bilingual communication is beneficialComputer Skills Knowledge of Google Suites Knowledge of Microsoft OfficePHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prolonged periods sitting at a desk and working on a computer Ability to regularly push, pull or lift weights up to 15 pounds Specific vision abilities required by this job include close vision and ability to adjustfocus Regular talking and listening is required Ability to frequently stand, walk, bend, sitWORKING CONDITIONSThe work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to tolerate a semi- private working environment Must be able to tolerate prolonged periods of sitting and computer work 1-202 – EQUAL EMPLOYMENT OPPORTUNITYThe District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.