Executive Assistant

Position Summary: The Executive Assistant provides administrative and operational support to the Director of Purchasing Operations. This role is responsible for coordinating daily activities, managing communications, organizing information, and assisting with purchasing and operations tasks to ensure projects and customer orders move efficiently. This is a hands-on position with opportunities to learn purchasing, vendor management, government contracting, and business operations. Responsibilities: Manage calendars, appointments, and meeting scheduling Prioritize emails and assist with correspondence Prepare reports, spreadsheets, and documents Maintain organized electronic files and records Assist with purchase order processing and vendor follow-up Request pricing and lead times from manufacturers and distributors Track customer orders and provide status updates Follow up with vendors regarding shipments and backorders Maintain CRM records and internal documentation Assist with office supply purchasing and inventory management Coordinate with sales, warehouse, accounting, and vendors Handle confidential information with professionalism Support special projects and other administrative duties as assigned Qualifications: High school diploma required; associate or bachelor's degree preferred 1–3 years of administrative or office experience preferred Excellent organizational and time management skills Strong written and verbal communication skills Proficient in Microsoft Outlook, Excel, Word, and Teams Ability to manage multiple priorities in a fast-paced environment Strong attention to detail Professional, dependable, and eager to learn Preferred Qualifications: Experience supporting executives or managers Purchasing or procurement experience Customer service experience Government contracting experience is a plus but not required We're looking for someone who: Takes initiative without waiting to be asked Is highly organized and detail-oriented Communicates professionally with customers and vendors Can juggle multiple priorities while staying accurate Learns quickly and enjoys solving problems Has a positive attitude and works well with a team Location: Tempe, AZ (In Office) Salary: Starting from $42,000 per year Pay: From $42,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: Administrative: 1 year (Required) Ability to Commute: Tempe, AZ 85288 (Required) Work Location: In person