Project Assistant

PROJECT ASSISTANTWe are currently looking for a Project Assistant to join our team at Apollo (an Apex Water and Process Inc. company) in our St. Michael, MN, office! This is a full-time, hourly, non-exempt position offering a complete benefits package, including competitive PTO, 401K with a company match, health, dental, vision, disability and life insurance. New, full-time employees start accruing PTO right away and are eligible for benefits within 31 days or less. Apply today and take the first step in working for a company where your contributions and career development truly matter!Why Apex?Collaborative Environment: Work closely with dynamic teams including Engineering, Project Management, Procurement, and Fabrication.Career Growth: Gain invaluable project management experience in a fast-paced, industrial setting, with opportunities to expand your skills and advance your career.Impactful Work: Play a critical role in the success of innovative, high-impact projects that shape the future of water treatment technology.Flexibility: Enjoy a work environment that values adaptability, ensuring no two days are the same.Your RoleAs a Project Assistant, you'll be a key player in ensuring our projects are executed smoothly, on time, and within budget. You'll be responsible for managing essential administrative tasks, keeping our teams on track, and ensuring clear communication between internal departments and external partners.What You'll DoProject Support: Collaborate with Project Managers and Engineers to coordinate project activities, ensuring milestones are met and projects stay aligned with customer expectations.Documentation: Organize and maintain essential project documentation, from meeting minutes to technical documents like P&IDs and manuals. You'll also help standardize parts within our business system to streamline project execution.Scheduling: Assist in tracking project schedules, highlighting at-risk deadlines, and keeping teams informed of critical milestones.Communication Hub: Act as the go-to liaison, ensuring smooth communication across all teams involved in the project lifecycle.Quality Control: Ensure engineering documents are properly formatted, stored, and processed. You'll drive the prompt execution of Engineering Change Orders, keeping the team accountable.Meeting Coordination: Take charge of scheduling and organizing regular Change Control Board meetings, ensuring timely approval and clear communication of any engineering changes.Continuous Improvement: Champion the improvement of internal processes, bringing fresh ideas to drive efficiency and project success.What We're Looking For Education:High school diploma or equivalentAssociate's degree in Business Administration, Supply Chain, or a related field-or equivalent experience.Experience: 1+ years of experience in project coordination, administrative support, or a similar role in an industrial or technical environment.Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio), and familiarity with project management software (e.g., Monday.com) is a bonus!Detail-Oriented: You have an eye for detail, ensuring all documentation is accurate and communication is clear.Excellent Communicator: Strong verbal and written skills, with the ability to engage professionally with team members and clients.Problem-Solver: You anticipate project needs and offer creative solutions to ensure tasks are completed efficiently.Team Player: You enjoy collaborating with different departments and are always ready to lend a helping hand.Adaptability: Thrive in a fast-paced environment, juggling multiple tasks while maintaining flexibility to adjust to changing project needs.Travel: Willingness to travel up to 10% of the time to project sites or customer locations.Preferred QualificationsExperience in the water treatment or industrial equipment manufacturing industry.Familiarity with high-purity processing systems and components.Certification in supply chain management (CSCP, CPIM, etc.).About Apex Water And Process Inc.Apex Water and Process Inc. (www.TeamApex.com) is a comprehensive provider of water and process solutions, as well as fabrication and industrial controls, for industrial and agricultural markets with enterprise-level partnership and customer service. As a vertically-integrated parent company to six outstanding regional brands, Apex is uniquely positioned to meet all our clients' fabrication, chemical, equipment, engineering and service needs efficiently and effectively. We are a fast-growing, dynamic company with a strong, supportive culture that offers many opportunities for career development and advancement, and we are always looking for passionate, dedicated individuals to join our team to help us continue to strive for excellence as we provide valuable, innovative solutions for our customers!We strive to connect with our customers by living our values:Safety ' We believe nothing is more important than our safety and the safety of those around us.Integrity ' We do the right thing even when no one is looking.Excellence ' We are committed to being the best at what we do.Caring ' We care about our customers, each other, and the world we live in.Humility ' We recognize the value of other ideas and the growth potential of oneself.An offer of employment at Apollo is subject to a pre-employment drug screen and background check.Apollo is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.