Payroll Analyst

Job: Payroll Analyst Salary: 65,000 - 78,000 Location: Evanston (Onsite but flexible) We are looking for a Payroll Analyst to support payroll (union), AR and AP operations and core accounting activities for a growing organization in Evanston, Illinois. This position combines payroll processing, certified payroll compliance, accounts payable, accounts receivable, and project cost tracking in a deadline-driven environment. The ideal candidate brings strong attention to detail, sound judgment with financial data, and the ability to coordinate effectively with internal teams, vendors, subcontractors, and external accounting partners. Responsibilities: • Oversee the preparation and validation of weekly and biweekly payroll information, including time entries, paid leave, overtime calculations, and employee deductions before submission for processing. • Produce and file certified payroll documentation for prevailing wage work, ensuring reports are accurate, complete, and submitted through required compliance systems on schedule. • Review labor classifications, wage determinations, and subcontractor payroll records to maintain compliance with federal and state prevailing wage requirements. • Manage the full accounts payable cycle by reviewing vendor invoices, assigning proper general ledger and job cost coding, and routing items for approval and payment. • Support vendor account maintenance by resolving billing questions, reconciling statements, and organizing regular payment runs for leadership approval. • Handle accounts receivable activities by issuing customer invoices, preparing project-related billings, posting incoming payments, and monitoring outstanding balances for timely follow-up. • Assign labor, materials, equipment, and subcontractor costs to the appropriate job and phase codes to maintain accurate project financial records. • Assist project and finance stakeholders with budget-to-actual cost tracking, variance identification, lien waiver administration, and month-end reporting support. • Prepare aging schedules, job cost summaries, payroll-related reports, and audit support materials for management review and external accounting coordination. • Associate degree in Accounting or a related field. • At least 3 years of experience in payroll (ideally union) and accounting support, preferably within a fast-paced construction environment. • Hands-on knowledge of full-cycle payroll, including multi-state and union payroll processing. • Experience with accounts payable, accounts receivable, and job cost tracking. • Familiarity with certified payroll reporting and prevailing wage compliance requirements such as Davis-Bacon regulations. • Proficiency with ADP Workforce Now, Excel, and Sage or similar accounting software. • Strong analytical skills, clear communication, and the ability to manage multiple deadlines with a high level of accuracy. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .