Permit/Project Coordinator

As Project Coordinator, you will serve as the operational backbone of our project management team, ensuring seamless execution from contract to completion. _Is multi-lingual: Russian/Ukrainian or Spanish_ *Project Setup & Documentation:* * Reviewing newly signed contracts and classifying projects (residential vs. commercial); entering accurate project data into Airtable from SumoQuote * Creating E Track It accounts and maintaining complete project documentation *Financial Management:* * Initiating and tracking ACH down payment requests * Processing progress payments and following up on outstanding invoices * Confirming receipt of funds before advancing projects * Working with accounting team on payment processing *Permitting & Compliance:* * Submitting plans to city/county and coordinating with Royal Permits; following up with permitting authorities on application status * Scheduling inspections and coordinating rescheduling when needed * Distributing permits and approved plans to field teams *Scheduling & Coordination:* * Creating project timelines and scheduling start dates with Project Managers; confirming crew and subcontractor availability * Organizing production team meetings to discuss updates and upcoming work * Issuing work orders and coordinating between crews *Engineering Coordination:* * Providing job details to project engineers from SumoQuote * Arranging job walks and managing engineering deliverables; coordinating technical requirements with engineers *Project Monitoring:* * Tracking all active projects to ensure timely progression; monitoring projects on hold or awaiting funding/reports * Following up actively to prevent delays * Procuring project-specific items when assigned *Client Communication:* * Serving as primary client support contact during active projects * Providing timely status updates and responding to inquiries * Keeping clients informed about progress and changes * Maintaining professional communication at all times *Compensation & Benefits* * Competitive salary (DOE) * Performance-based bonuses * Health, dental, and vision benefits * Paid time off and holidays Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: * 401(k) matching * Dental insurance * Employee discount * Health insurance * Life insurance * Paid time off * Vision insurance Experience: * Construction: 1 year (Required) Work Location: In person