Administrative Assistant Apprentice

Apprenticeship Program Requirements: Must be a US citizen or resident alien Must be 18 years of age or older Must be a resident or Guam for a period not less than three (3) consecutive years before entry into the program. Mayor's Verification must be submitted upon hire. Must be able to attend a minimum of two (2) classes per semester as identified by program coordinator, while working forty (40) hours per week * Our Apprenticeship program requires for the selected candidate to be in a study program and enrolled with GCC * Essential Duties and Responsibilities: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Verify billing statements to be forwarded to the Accounting department. Handle petty cash request input. Maintains monitoring of keys, and other admin documents Relieves the receptionist when not around Lost and found coordination Asset Coordination with the departments Shop and Win requirements and coordination Sales monitoring Other tasks as may be assigned. Job Requirements: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday People with a criminal record are encouraged to apply Application Question(s): Are you eligible to work in the US? If so, what verification do you hold? Are you 18 years or older? Have you been a resident on Guam for a period not less than 3 years? Are you able to attend a minimum of 2 classes per semester in Guam Community College, as identified by program coordinator? Will you be able to work full time hours per week? Work Location: In person