Event Project Manager

About WOW Balloons and RentalsWOW Balloons is a high-end event production and design company specializing in large-scale installations, custom builds, and luxury event experiences. We work with corporate clients, event planners, and private clients to create visually impactful moments that stand out. Role OverviewWe are looking for a highly organized, creative, and detail-oriented Project Manager to join our team. This role sits at the intersection of client communication, creative direction, and execution.You will be responsible for managing event projects from initial inquiry through final execution — ensuring every detail is captured, communicated, and delivered at a high level. Key ResponsibilitiesCommunicate with clients to understand their vision, needs, and expectationsBuild proposals, mood boards, and visual concepts (primarily using Canva)Manage multiple projects simultaneously while staying organized and detail-focusedMaintain accurate project notes and ensure all event details are clearly documentedCoordinate with internal teams (production, warehouse, installers) to ensure smooth executionStay on top of trends in events, social media, and design to bring fresh ideas to clientsFollow up with clients and guide them through the booking processEnsure all projects are fully prepared ahead of event day What We’re Looking ForStrong creativity and visual sense (this is very important)Proficiency in Canva (or similar design tools)High-level communication skills (written and verbal)Extremely organized with strong attention to detailAbility to multitask and manage multiple projects at oncePatient, positive, and solution-oriented mindsetAbility to work in a fast-paced, team-driven environmentInterest in events, design, and social media trends What Success Looks Like in This RoleYou fully understand client needs and translate them into clear, executable plansProjects run smoothly with minimal errors or last-minute issuesClients feel guided, confident, and excited throughout the processYou bring fresh, relevant ideas that elevate our work Why Join WOW Be part of a fast-growing, creative companyWork on high-end, visually exciting projectsOpportunity to grow within the companyCollaborative and energetic team environment If you are someone who is both creative and highly organized, and you thrive in a fast-paced environment, we would love to hear from you